Accounting Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily financial and administrative operations in Barrington, Illinois. This is a long-term contract opportunity suited for someone who is highly organized, learns quickly, and thrives in a busy office setting. The role offers hands-on exposure to accounting processes and dealership documentation, with training available for a motivated candidate who brings strong attention to detail and a solid work ethic.

Responsibilities:

• Review vehicle sales documentation and handle finance-related paperwork to ensure files are complete and accurately processed.

• Prepare daily deposits and confirm amounts against supporting records before submission.

• Assist with deal cost analysis by checking figures and helping evaluate transaction profitability.

• Reconcile account activity and investigate discrepancies to maintain accurate financial records.

• Support accounts payable and accounts receivable tasks, including invoice coding and payment tracking.

• Maintain organized records for accounting documents and administrative files for easy retrieval and audit support.

• Use accounting systems such as QuickBooks to enter, update, and verify financial information.

• Collaborate with sales and office staff to gather required information and keep deal processing moving efficiently.

• Strong attention to detail with the ability to handle financial information accurately.

• Good organizational skills and the ability to manage multiple tasks in a fast-paced office environment.

• Willingness to learn new systems, procedures, and responsibilities with minimal supervision.

• Ability to work effectively both independently and as part of a team.

• 2+ years of prior office/administrative experience is preferred but not required.

• Familiarity with accounts payable, accounts receivable, bank reconciliations, invoice coding, or QuickBooks is helpful but not a must.

• Dependable work habits and a consistent, thorough approach to daily responsibilities.