ADMINISTRATIVE ASSISTANT I - STRATEGIC OPERATIONS COMMAND ADMINISTRATIVE ASSISTANT

Job Requisition ID: 46758 

Position Title: Administrative Assistant I

Working Title: Administrative Assistant I- Strategic Operations Command Adminisrative Asisstant.
Closing Date: 10/10/2025
​Agency: Illinois State Police
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option:
Salary: Anticipated starting salary $5637 Monthly; Full Range $5637-$8026 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.
• A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As an Administrative Assistant I within the Division of Patrol, under direction, approves code and sworn timekeeping requests and Stat 6 reports. Prepares and actions Officer Action Requests (OARs) and Personnel Action Requests (PARs). Ensures completion of command group tracking spreadsheets such as personnel, training, and equipment rosters. Receives and processes FOIA requests, coordinating with work unit staff to compile necessary information/documentation. Oversees and maintains accurate financial ledgers. Prepares annual budget proposal. Independently researches, reviews, and analyzes technical reports. Assigns and reviews work. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Responsible for the creation, oversight, tracking and preparation of personnel related documents, spreadsheets, reports and actions to maintain the ability for the command group to efficiently and accurately present personnel data as needed.
• Serves as the Freedom of Information Act (FOIA) and Subpoena Liaison for the division; Responding to FOIA / Subpoena requests, utilizing the ability to interpret and determine deadlines and command group responsibility of responses to such requests.
• Serves a principal SOG Budget Manager.
• Acts as liaison and command staff representative between Command Staff and the Deputy Director and his/her subordinate staff as well as other divisions, bureaus, and offices within and outside of the Department.
• Serves as a full line supervisor.
• Serve as unit Telecom Liaison.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
  
  

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one years of professional experience in a public or private organization.
  
  

Preferred Qualifications

• Prefers at least four (4) years of professional experience working with fiscal related data and budget preparation.
• Prefers at least four (4) years of professional experience working with the Microsoft Office Suite or equivalent computer software.
• Prefers at least four (4) years of professional experience utilizing and manipulating spreadsheets to extract, track and organize personnel, fiscal and / or equipment information.
• Prefers at least two (2) years of professional experience communicating and interacting with management and agency officials.
• Prefers at least two (2) years of professional experience working with and maintaining confidential information.
• Prefers at least four (4) years of professional experience gathering data and compiling information for the preparation of documents and reports.
• Prefers at least two (2) years of professional experience initiating requests for information and establishing deadlines for responses.
  
  

Conditions of Employment

• Ability to pass background check.
• Ability to pass drug screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am to 5:00pm
Work Location: 801 S 7th St, Springfield, Illinois, 62703
Agency Contact: [email protected]
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • [email protected]
  • [email protected]