Spirits Portfolio Coordinator

Job Description:

ESSENTIAL FUNCTIONS:

• Coordinates all national Spirit team launches including internal meetings, supplier presentations, educational meetings and deadlines. State or Regional at request of Portfolio Management.
• National liaison to the eCommerce team, taking lead on managing supplier assets, integration, performance and reporting for active storefronts, Winebow social media, Winebow Spirits website landing page, trade tools and upcoming PIM projects.
• Acts as the project lead for National accounts and chains, providing assets, presentations, pricing, programming, communication and support.
• Manages updating and editing the Spirits portfolio overview and full book for each region. Builds and maintains portfolio files for new suppliers and new items.
• Works in concert with Spirits RDs to communicate portfolio priorities, initiatives sales/revenue updates, industry news, trends and general inquiries from Sales Leadership to broad and chain sales leaders down to the sales team.
• Enters national incentives into the portal; monitors, updates, recaps and tracks programs monthly. Assists with state or regional programming at request of Portfolio Management.
• Communicates national goals into the Analytics team. State or Regional at request of Portfolio Management.
• Acts as National Supplier liaison with top partners on monthly meetings regarding priorities, progress, AR, AP, inventory and supply chain.
• Coordinates and updates new partner/PEC presentations, tracking of progress and messaging.
• Supports market analysis projects nationally for the Spirits team, with material regarding spirits trends and gaps within portfolios to target new partners and partner expansion.
• Organizes and manages shared drives, trade tools, OneDrive and intranet platforms - streamlining current support materials for clarity and ease-of-use, and identifying and acquiring images, assets, POS and sell sheets. Works with creative services further to develop national assets for priority suppliers.
• Develops and maintains extensive understanding of all products, services, systems, and processes to deal with a variety of questions from all departments.
• Assists nationally with discontinued suppliers, coordinating messaging, accounts receivable and inventory clean-up.
• Organizes correct item labeling, product categories, and vendor setup information to be uniform nationally across the ERP systems.
• Generates reports as needed including expense reports
• Arrives to work, appointments, meetings, and other work-related functions on time and as needed.

OTHER FUNCTIONS:

• Follows all safety policies and procedures; communicate hazards and/or suggest improvements to Manager
• Meets agreed upon goals and objectives effectively and in a timely manner.
• Other duties as assigned

WORKING CONDITIONS:
Normal office environment. Physical and virtual office.

EQUIPMENT/MACHINERY USED:
Telephone, fax machine, copier, computer, calculator, scanner.

PHYSICAL REQUIREMENTS:
Sitting, standing, bending, manual dexterity, reaching, visual acuity, lifting up to 10lbs.

MINIMUM REQUIREMENTS:

• Minimum of 2-3 years administrative experience.
• Previous experience in portfolio management, project management or sales preferred.
• Effective communication and organizational skills.
• Proficient technical skills and analytics skills.
• Multi-tasking, strong time management and self-motivation a must.
• Knowledge of Microsoft Office Suite, OneDrive and virtual conferencing.
• Bachelor's degree (B.A.) from a four year college or university; one or two years related experience and/or training or equivalent combination of education and experience

EMPLOYER'S RIGHTS
This job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent.

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