Admin Support Coordinator- Part Time

Job Title: Team Assistant (Part-Time)
Location: Buffalo Grove, IL
Employment Type: Temporary (6+ Months)
Industry: Manufacturing
Compensation: $23.57-$25.78/hour
Schedule: 31 Hours/Week | 1st Shift | Onsite

Schedule Details:

Tuesday-Thursday: 7:15 AM-4:45 PM

Friday: 7:15 AM-12:45 PM

Interested? today: [email protected]

About the Opportunity

We are seeking a detail-oriented and organized Team Assistant to support front desk operations and training coordination activities. In this role, you will create a positive experience for visitors, students, and staff while ensuring day-to-day administrative and classroom functions run efficiently.

This is an excellent opportunity for someone who enjoys administrative support, customer interaction, and working in a collaborative team environment.

Why You'll Love Working Here

• Supportive, team-focused environment built on collaboration and accountability
• Opportunity to gain experience with a globally recognized organization
• Inclusive workplace that values diverse perspectives and authentic contributions
• Dynamic role with a variety of responsibilities and opportunities to expand your skills

What You'll Do

• Welcome and assist visitors in a friendly, professional manner
• Serve as the first point of contact for front desk and administrative support needs
• Review and submit building maintenance and facility work orders
• Coordinate classroom setup, training materials, catering, and logistics for scheduled training sessions
• Support the student experience from enrollment through course completion
• Maintain accurate records within the Learning Management System (LMS)
• Utilize Microsoft Excel, including VLOOKUP and other functions, to monitor and manage data
• Prepare classrooms and materials prior to training sessions
• Provide general administrative support to ensure efficient daily operations

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider helping organizations compete for top talent. With decades of experience serving industries worldwide, we partner closely with clients to deliver customized staffing, direct placement, executive search, and workforce solutions that drive business success.

Job Requirements

What You'll Bring

• High School Diploma or GED required
• Minimum of 2 years of Microsoft Excel experience required
• Experience with VLOOKUP and data management functions strongly preferred
• Strong organizational skills with exceptional attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment

Additional Information

• Part-time onsite position
• Potential for assignment extension beyond 13 weeks
• Systems access and computer usage required
• Timekeeping managed through Fieldglass
• Candidates offered employment will be required to successfully complete a background check

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.