Foster Care Secretary

ABOUT US:

• The Baby Fold has been successfully wrapping services around children and families since 1902, offering life-critical support such as foster care, special education, early childhood programming, and adoption support. The Baby Fold is a unique resources with a strong and enduring heritage. We care for our youngest citizens so they can be blessed with loving homes, stable live, and the futures they deserve.

BENEFITS & PERKS:

We take good care of our employees so they can take care of our community. Benefits for full time Foster Care Secretary include:

• Health Insurance (choice of 3 medical plans)
• Dental & Vision Insurance
• Retirement plan (403(b)/ROTH) with employer match
• No cost Life Insurance & Long-Term Disability Insurance
• Flexible Spending Plan and Dependent Care Plan
• Paid Vacation, Personal time, Sick time, and 10.5 Paid Holidays
• Tuition Reimbursement
• Employee Assistance Program
• NEW - No fee, No credit check $1,500 Line of Credit for medical, mental health, & veterinary services
• NEW - Personalized assistance with the Public Service Loan Forgiveness Program
• Discounted Fitness Memberships
• Advancement opportunities and abundant training
• Mentorship and professional development opportunities
• Competitive pay with annual merit increases

PAY: $16.58+/hour, based on experience and education.

SUMMARY:

• The Foster Care Secretary is a full time, onsite, hourly role (37.5+ hours per week) Mon-Fri from 8:30 - 5PM.
• Provides administrative support to the Foster Care Program at The Baby Fold.
• Provides reception and switchboard coverage.
• Maintains sensitive client records and provides reports.

RESPONSIBILITIES OF THE FOSTER CARE SECRETARY :

• Recordkeeping: Completes and maintains all required case, statistical, and financial records including current client files, schedules, and monthly reports. Prepares program billing, as assigned. Coordinates peer record reviews for quality and licensure compliance.
• General Office Assistance: Answers the front desk phone for Foster Care programs; provides information as needed, routes calls and takes messages. Distributes mail for the Foster Care Services location as assigned. Assists in the orientation and training of other employees, as assigned. Maintains confidentiality of employee and client information. Orders and maintains office and supplies.
• Reception: Greets and assists callers and visitors. Responds to emergency situations by locating appropriate personnel and following agency policies and procedures. Maintains current case and staff information in order to be able to respond to inquiries. Assists with the scheduling of agency vehicles and facilities.
• Legal and Ethical Responsibilities: Complies with all the policies of The Baby Fold, pertinent state and federal laws, DCFS Rules and Procedures, and the Code of Ethics for Child Welfare Professionals.
• Quality Improvement: Contributes to quality improvement through active participation in Quality Improvement activities. Coordinates the quarterly Quality Improvement process in the Foster Care and Intact Family Services programs. Coordinates the open and closed file storage.

REQUIREMENTS :

• High School Diploma or equivalent required. Some college preferred.
• Administrative/secretarial work experience required.
• Demonstrated ability to use Microsoft Suite products and accurately compile and maintain large amounts of sensitive data.
• Valid driver's license and adequate auto insurance.

EQUITY, DIVERSITY, & INCLUSION STATEMENT: The Baby Fold is committed to fostering a culture of respect and inclusion, where each individual feels empowered and where our differences are celebrated. We encourage each other to engage in meaningful conversations, seek out different perspectives, and continually work to cultivate an environment where all ideas are valued.

CONTACT US:

For more information on job opportunities at The Baby Fold, please visit

Education

• High School or better