Administrative Assistant

Job Description

The Administrative Assistant supports the project team by managing day-to-day administrative and coordination tasks that keep projects organized and moving forward. This role is responsible for document control, meeting coordination, task tracking, and light billing and onboarding support. The ideal candidate is detail-oriented, proactive, and comfortable working across multiple priorities in a project-driven environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• 2+ years of experience in an administrative assistant, project support, or coordination role

• Strong organizational skills with the ability to manage multiple tasks and deadlines

• Experience supporting document control, correspondence, and filing for active projects

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Strong written and verbal communication skills, including follow-up with internal teams and external partners

• Ability to work independently, prioritize work, and push tasks through to completion

• Experience working in or supporting construction, engineering, or project-based teams - Experience using Procore or similar project/document management software

• Exposure to RFIs, submittals, contracts, purchase orders, or project logs

• Experience supporting billing tasks such as invoices or subcontractor pay applications

• Solar, renewable energy, or energy storage industry experience

• Experience assisting with onboarding or vendor/subcontractor documentation