Marketing Specialist - Event Planner

Job Description

Job Description

Description:

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.

HALO is looking for a Marketing Specialist – Event Planner who will support the execution of HALO’s marketing-led events and brand experiences, helping bring our vision to life through thoughtful coordination, strong operational support, and attention to detail. This role plays a key part in ensuring events are well-organized, on-brand, and executed seamlessly. Working closely with the Senior Marketing Manager – Events and cross-functional partners, this role supports internal and external events including Brand Shows, leadership meetings, sales events, trade shows, and client experiences. This is an execution-focused role ideal for someone looking to grow in event marketing and experiential brand work.

Responsibilities

Event Execution Support

• Support the planning and execution of internal and external events from pre-planning through onsite delivery
• Assist with event timelines, production schedules, and run-of-show documentation
• Provide on-site event support, including registration, speaker coordination, vendor support, and attendee management

Logistics & Operations

• Coordinate operational components such as venues, rooming lists, catering, AV, transportation, and vendor logistics
• Assist with managing contracts, invoices, and budget tracking under the direction of the Senior Marketing Manager – Events
• Support sourcing and coordination of vendors and event partners

Brand & Creative Coordination

• Partner with Marketing and Creative teams to ensure branding, signage, presentations, and materials are accurate and on-brand
• Assist with execution of branded moments including signage, staging, gifting, and attendee materials
• Support premium gifting initiatives and onsite brand activations

Internal Coordination

• Collaborate with Marketing, Sales, Supplier Relations, and internal stakeholders to support event communications and logistics
• Help manage attendee communications, registration platforms, and event technology tools

Post-Event Support

• Assist with post-event wrap-up including feedback collection, reporting, and documentation
• Help identify opportunities to improve processes, templates, and execution for future events

• 4+ years of experience in event coordination, marketing coordination, or related roles
• Strong organizational and project management skills with high attention to detail
• Experience with event registration platforms, CRM systems, or marketing tools
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Comfortable communicating with vendors, internal teams, and event stakeholders
• Must be willing and able to travel and support events onsite nationwide

Compensation: The estimated base salary range for this position is between $55,000 - $75,000 annually. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. While it is uncommon for candidates to be hired at or near the top of the range, compensation decisions are influenced by various factors. At HALO, these include, but are not limited to, the scope and responsibilities of the role, the candidate's work experience, location, education and training, key skills, internal equity, external market data, and broader market and business considerations.

Benefits: At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

Application Information: To apply to this opportunity, click the APPLY button at the top right or very bottom of the screen to complete our online application. A resume is optional, so you may choose to upload and have the application prefill with your information. There are 5 sections to complete in total, including General information, Work History, Education, Compliance, and optional demographic questions. Once you have successfully submitted your application, you will receive a submission confirmation email from our system.

Application Deadline: Applications are reviewed and processed only when there is a specific need or opportunity, rather than on a fixed schedule or at a set deadline. Because they are reviewed on an as-needed basis, a job posting will be removed once the position has been filled or is no longer available.

More About HALO:

At HALO, we energize our clients' brands and amplify their stories to capture the attention of those who matter most. That’s why over 60,000 small- and mid-sized businesses partner with us, making us the global leader in the branded merchandise industry.

• Career Advancement : At HALO, we’re passionate about promoting from within. Internal promotions have been key to our exponential growth over the past few years. With so many industry leaders at HALO, you’ll have the opportunity to accelerate your career by learning from their experience, insights, and skills. Plus, you'll gain access to HALO’s influential global network, leadership opportunities, and diverse perspectives.
• Culture : We love working here, and we’re confident you will too. At HALO, you’ll experience a culture of ingenuity, inclusion, and relentless determination. We push the limits of possibility and imagination by staying curious, humble, and bold breaking through yesterday’s limits. Diversity fuels our creativity, and we thrive when each of us contributes to an inclusive environment based on respect, dignity, and equity. We hold ourselves to a high standard of excellence with a commitment to results and supporting one another with accountability, transparency, and dependability.
• Recognition : At HALO, your success is our success. You can count on us to celebrate your wins. Colleagues across the company will join in recognizing your milestones and nominating you for awards. Over time, you’ll accumulate recognition that can be converted into gift cards, trips, concert tickets, and merchandise from your favorite brands.
• Flexibility : Many of our roles offer hybrid work options, and we pride ourselves on flexible schedules that help you balance professional and personal demands. We believe that supporting our customers is a top priority and trust that you and your manager will collaborate to create a schedule that achieves this goal.

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.