Executive Assistant

Company description

With a history that dates back over 80 years, Starcom is a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at center of all we do. Each day, we apply this belief to harness the transformative power of data and technology to inspire and move people and business forward. With more than 7,000 employees in over 100 offices around the world, Starcom partners with the world's leading marketers and brands, including Bank of America, Best Buy, Kellogg Company, McDonald's, Novartis, Samsung, Visa and more.

Overview

The Executive Assistant will provide administrative support to multiple assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients and business partners and provide excellent customer service.

Responsibilities

Responsibilities:

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor. Maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.

• Provide business travel support, including reservations and expense reports, monitoring travel schedules and providing back up plans as needed.

• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.

• Coordinate office and department meetings and events including securing rooms, AV and catering as needed and coordinating with the Facilities and AV teams.

• Maintain agency-wide distribution lists, including adding/removing members, monitoring accuracy, coordinating with IT/HR on org changes, and ensuring lists support efficient internal communication.

• Partner with Facilities to support overall office operations and ensure a well-functioning work environment.

• Resolve employee complaints and concerns through resourcefulness, follow-ups and collaboration.

• Partner with and support Starcom's other Executive Admins across the US offices.

• Maintain confidential files and records using judgment and discretion.

• Handle internal & external correspondence; create reports and presentations, as necessary.

• Seek out opportunities to evaluate existing processes and make improvements when necessary.

• Build effective, professional relationships with co-workers, clients and, business partners.

• Perform duties and projects as assigned by manager.

Qualifications

Qualifications:

• 5+ years of experience in administrative role supporting executive level employees

• Proficient with Microsoft Office (Excel, Word, PPT, and Outlook)

• Excellent communication skills

• Strong organizational and project management skills

• Attention to detail and accuracy

• Excellent judgment, problem solving and decision making ability

• Excellent relationship building skills

• Ability to handle sensitive and confidential information with integrity

• Ability to multi-task and prioritize; demonstrated agility and flexibility

• Passion and enthusiasm for the position and our agency

Additional information

Starcom is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.

The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

• Paid Family Care for parents and caregivers for 12 weeks or more

• Monetary assistance and support for Adoption, Surrogacy and Fertility

• Monetary assistance and support for pet adoption

• Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance

• Tuition Assistance

• Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more

• Matching Gifts programs

• Flexible working arrangements

• 'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)

• Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to U.S. based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.

Compensation Range: $60,800.00 - $84,000.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 3/18/26.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected]. All your information will be kept confidential according to EEO guidelines.

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