Proposal Specialist

Why Black and Veatch

Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1.

Our hybrid environment allows you to balance your work and personal life. At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use. #LI-KG1

The Opportunity

As a Proposal Specialist , you’ll play a pivotal role in shaping winning strategies and delivering high-quality proposals that make a real impact. In this role, you will:

• Coordinate and manage moderately complex to complex pursuit efforts, working closely with project managers and subject matter experts to deliver strategic, client-focused proposals.
• Facilitate milestone meetings and check-ins to keep the proposal team aligned, identify roadblocks early, and maintain momentum toward deadlines.
• Track progress and action items in pursuit plans and ensure accountability across the team.
• Ensure quality and consistency by enforcing brand standards and accuracy in all deliverables.
• Tailor resumes and content to highlight the right expertise for each opportunity.
• Leverage tools like PEL, PW, and Adobe Creative Suite to manage proposal data and create visually compelling materials.
• Champion best practices and foster collaboration among a diverse team of SMEs.
• Showcase your creative skills with strong proficiency in InDesign and PowerPoint

The Team

Black & Veatch’s Governments & Communities team partners with municipalities, state and local governments, and federal agencies to deliver critical infrastructure solutions. By joining us, you’ll help create resilient, sustainable communities and contribute to projects that truly make a difference.

Key Responsibilities

• Coordinate proposal development from kickoff through submission, managing schedules, tasks, and deliverables.
• Lead milestone meetings to align the team, address risks, and keep proposals on schedule.
• Track progress and action items in pursuit plans to ensure accountability and timely delivery.
• Collaborate with project managers and SMEs to craft strategic, client-focused messaging.
• Ensure brand and quality standards across all proposal materials.
• Tailor resumes, project descriptions, and content to meet client requirements.
• Create and refine proposal templates and graphics using InDesign and PowerPoint and in collaboration with Graphic Designer.
• Support pursuit strategy , including win themes, competitive insights, and capture planning.
• Promote best practices and contribute to process improvements.

Preferred Qualifications

• Bachelor's Degree in Marketing, Communication, or a related field
• Proficiency in InDesign and PowerPoint is required.

Preferred Skills:

• Strong communication and facilitation skills.
• Highly proactive and organized, with attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.

Minimum Qualifications

• Bachelor's Degree or Equivalent Experience.
• 4+ years related experience.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

• Standard office environment.
• Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.