Administrative specialist

To ensure full consideration, please review the posting announcement including application instructions. Submit all required applicant materials directly to [email protected]

This part-time position supports the Advancement and Alumni Engagement teams by ensuring smooth daily operations and efficient coordination across the department. This role manages office logistics, budgeting, and supplies; oversees IT and facilities requests; and provides professional front-line service to guests and visitors. Assist with departmental projects, facilitate meetings and events, and support follow-up on key action items for senior leadership. In addition, this position plays an active role in planning and executing Advancement and university events, contributing to a collaborative, organized, and welcoming office environment that advances the mission and goals of the division. This is a part-time (20 hrs/week), on-campus position.

DUTIES :

• Executes the daily operations of the Office of Advancement to ensure timely and organized delivery of office activities; oversee office supply needs and IT or Physical Plant work requests; manages the expense for staff and forecasts for the Advancement Office and Alumni Engagement; collect mail, order supplies, maintain a clean and professional office space, greet and receive guests; assist in coordinating departmental projects
• Facilitate meetings and events for Advancement staff; provide meeting agenda, minutes and record action items; plan and execute Advancement events, including staff retreats and donor events in partnership with the various campus departments; assist VP and AVP(s) with monitoring follow up and actionable items
• Participate as needed in departmental events and activities to support Advancement goals; requested and required events including, but not limited to, various alumni events, Homecoming and Commencement

REQUIREMENTS :

• Associate’s degree preferred; combination of education and professional experience may substitute for degree
• Three years’ related office experience; proficient Google Suite, time management, and organizational skills
• Ability to handle confidential information is essential

APPLICATION INFORMATION:

Please download the application at . Review of applications will begin immediately and the position is open until filled. Send applications to:

Illinois Wesleyan University

Human Resources

209 Holmes Hall

1312 Park Street

Bloomington, IL 61701

Fax 309-556-1710

Level 16: $17.06/hr (20 hours/week)

The final candidate will pass a background investigation.

An overview of IWU benefits can be found here . Illinois Wesleyan University does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an EEO Employer. Illinois Wesleyan University’s sexual misconduct policy may be accessed at Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints.

Job Type: Part-time

Pay: From $17.06 per hour

Expected hours: 20 per week

Benefits:

• Employee assistance program
• Paid time off

Application Question(s):

• Have you submitted/emailed all required applicant materials directly to [email protected]?

Education:

• Associate (Preferred)

Experience:

• Office: 3 years (Required)

Location:

• Bloomington, IL 61701 (Preferred)

Ability to Commute:

• Bloomington, IL 61701 (Required)

Work Location: In person