Accounting & Administrative Assistant

Job Description

Job Description

We're looking for a detail-oriented (on-site) Accounting & Administrative Assistant to join our manufacturing team. This role is ideal for someone who enjoys balancing accounting responsibilities with office administration and customer service. You'll play a vital role in supporting our accounting department while helping keep the front office running smoothly.

If you're dependable, organized, and enjoy working in a collaborative environment where no two days are exactly the same, we'd love to hear from you.

What You'll Do

Accounts Receivable

• Process customer invoices and supporting documentation.
• Upload invoices to customer portals.
• Prepare and distribute daily sales and backlog reports.
• Monitor outstanding accounts and follow up on overdue invoices.
• Resolve customer billing questions and payment discrepancies.
• Process credit memos and payment applications.
• Prepare and transmit remote bank deposits.

Accounts Payable

• Match supplier invoices with purchase orders and receiving documentation.
• Enter and code vendor invoices accurately into the ERP system.
• Process weekly check runs, including printing, matching, and mailing payments.
• Communicate with vendors to resolve invoice discrepancies.
• Issue purchase orders for office, engineering, and quality departments.
• Maintain purchasing files for capital projects.

Administrative Support

• Answer and direct incoming phone calls.
• Welcome visitors and provide professional front-office support.
• Maintain office files, accounting records, and spreadsheets.
• Receive, scan, and organize purchasing documentation.
• Order and maintain office supplies.
• Distribute mail and assist with general office administration.
• Coordinate lunch orders and other administrative activities as needed.

What We're Looking For

• High school diploma or GED required.
• 2–4 years of Accounts Payable and Accounts Receivable experience.
• Previous experience in a manufacturing environment is preferred.
• Experience using an ERP system; Epicor experience is a strong plus.
• Proficiency with Microsoft Office, especially Excel.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, dependable, and able to work independently.

Preferred Qualifications

• Experience with customer collections and cash applications.
• Experience processing purchase orders and vendor invoices.
• Familiarity with manufacturing accounting processes.
• Experience supporting a busy office environment.

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.

Thank you!

Company Description

Labor Solutions, LLC is a leader in the professional, temporary, and direct hire industry throughout the Midwest area. Our clients range from individual entrepreneurs to large corporations, and while we are big enough to serve Fortune 100 companies, we are small enough to stay nimble in an always-changing market.\r\n\r\nThank you!