Time & Expense Supervisor

Hiring for a Time & Expense Supervisor

Weekly pay + benefits + hybrid schedule

MUST HAVE QUALFIFICATIONS:

• 4+ years of Accounts Payable and Concur experience.

• Experience with Concur administrative functions in a fast-paced global environment.

• Ability to manage multiple tasks with strict deadlines.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office applications, with advanced Excel skills.

• Strong attention to detail and ability to thrive in a fast-paced environment.

• Strategic experience in T&E systems and processes.

• Experience with credit card processing and travel companies.

Job Description

The Time & Expense Supervisor is responsible for overseeing the administration of global Travel and Entertainment programs. This role involves creating process efficiencies and supporting management with ad hoc requests and reporting. The position requires a subject matter expert to monitor and enforce global travel and expense policies, ensuring compliance with both internal and external regulations and best practices.

Responsibilities

• Serve as the primary expert for Travel and Entertainment (T&E) policies and procedures.

• Maintain relationships with T&E providers, including corporate credit cards and travel programs.

• Collaborate with Procurement to ensure compliance with contractual guidelines.

• Troubleshoot and support process improvements with T&E providers.

• Conduct vendor performance reviews and ensure quality standards.

• Support and assist in audit requests, including SOX and EY audits.

• Review and approve expense reports, enforcing corporate travel policies.

• Develop key operational and performance metrics for reporting to FP&A and Senior Executive team.

• Lead financial oversight of T&E spending through strategic report development.

• Manage and monitor KPIs for tracking T&E operations performance.

• Build analytics for T&E spending and lead process improvements.

• Work with internal teams for financial reporting and ensure the Business Expense Policy is up to date.

• Oversee the Connect Pages for updates and compliance.

• Develop training programs for travel and expense processes and lead training efforts for employees.

• Research and propose new procedures to enhance the T&E process.

• Ensure compliance and timely reporting of expense reports.

• Manage strong internal control environment and compliance with SOX controls.

• Oversee out-of-pocket spending and enforce Corporate Credit Card policy.

• Conduct detailed analysis of Concur reports to monitor exceptions and infractions.

• Fulfill audit requests from internal and external sources.

• Perform reviews of expense reports and provide necessary approvals or rejections.

Job Type & Location

This is a Contract to Hire position based out of Franklin Park, IL.

Pay and Benefits

The pay range for this position is $40.00 - $48.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Franklin Park,IL.

Application Deadline

This position is anticipated to close on Jan 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.