2025-2026 PT Administrative Assistant/Accounting Clerk, Cathedral of St. Raymond

JobID: 4882

Position Type:
School Service Staff/Bookkeeper

Date Posted:
1/20/2026

Location:
Cathedral of St. Raymond Nonnatus Catholic School

Administrative Assistant/Accounting Clerk

St. Raymond School in Joliet, IL is seeking a part-time accounting clerk to begin February of 2026. Ideal candidates should have joyful, positive presence, great customer service and strong organizational skills with attention to detail.

Position Purpose

The accounting clerk is responsible for assisting in the management of the school's financial records with accuracy, integrity, and confidentiality. This part-time position supports the mission of the school by ensuring sound financial practices while upholding the values and teachings of the Catholic Church.

Major Responsibilities and Duties:

Tuition and Billing

• Manage FACTS Financial
• Invoice families
• Track payments
• Post financial assistance to families' FACTS
• Manage Tuition Express for Extended Day billing

Payroll & HR

• Oversee collecting timecards
• Assist with benefits enrollment

Financial Management

• Handle petty cash
• Manage accounts payable, accounts receivable, and ensure timely bill payments and invoicing
• Track donations

Administrative Support

• Support the principal and office
• Attend major fundraising events to help with internal bank
• Communicate with vendors
• At times, cover the front desk

Other

• Ability to maintain confidentiality in all matters
• Ability to adapt to changing work priorities
• Ability to meet deadlines and schedules and independently set priorities
• Ability to work as a team member with colleagues
• Other duties as assigned.

Qualification Profile
Any combination of education and experience providing the required skills and knowledge for successful performance would be qualifying.

• Associate's degree in accounting, finance, or related field preferred (or equivalent experience)
• Prior bookkeeping or accounting experience required; school or nonprofit experience preferred
• Strong attention to detail, organization, and accuracy
• Ability to handle sensitive information with discretion and professionalism
• Strong communication and interpersonal skills
• The candidate must exhibit a commitment to the mission and values of Catholic education
• Excellent communication skills, verbal and written

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Ability to stand, sit, or walk for extended periods of time.
• Physically able to perform the duties as assigned including the ability to lift up to 20-30 pounds if needed.

Salary

• Hourly rate based on experience, $18-$20 per hour
• Not eligible for benefits

Work Schedule

This is a part-time (unbenefited) position. This is a 12-month position with flexible work hours. It will equate to 15-21 hours a week. Occasional evening or additional hours may be required during peak times (budgeting, audits, or tuition periods).

To apply for this position
Interested candidates should send their resume to Marjorie Hill, principal at [email protected]. A completed online Diocese of Joliet Catholic Schools Office Frontline Applicant Tracking application will also be required.

About St. Ray's

Opened in 1918, the Cathedral of St. Raymond School is a thriving Catholic PK-8th grade school in Joliet, IL with 350 students. It is our mission to help each child reach their greatest academic, social and spiritual potential. Student success is a reflection of a school culture that is Gospel-driven and joy-filled.
For more information about the community and culture of St. Ray's, please visit our website: and/or our Facebook/Instagram page: @CathedralofStRaymond