HR & Payroll Administrator
- Paid vacation and sick time
- Company Paid Holidays
- Additional paid time off for life events (e.g., jury duty, bereavement)
- Competitive compensation
- 401(k) retirement plan with competitive company match
- Medical, Dental, and Vision insurance
- Company-paid life and short-term disability insurance
- Supplemental Long-term Disability and Life Insurance Packages
- Legal Insurance
- Pet Insurance
- Career Advancement Opportunities
- This is a general overview of benefits. Specific eligibility and coverage details will be provided during the hiring process**
- Process accurate, timely weekly payroll, including hours collection, wage calculations, and paycheck distribution.
- Reconcile timecards from multiple offices, ensuring hours are correctly coded to the appropriate job and compliant with wage laws including California
- Maintain secure and up-to-date payroll records, including pay rates, vacation balances, and changes.
- Act as the go-to for employee payroll questions, providing fast, clear, and helpful support.
- Prepare and maintain accurate documentation both written and electronic (timesheets and all work-related documentation).
- Ensure payroll is completed and submitted on time, create manual checks, research, and resolve out-of-balance situations.
- Fulfill wage garnishment notices by completing forms, adjusting payroll records, documenting, and transmitting withholdings following federal, state, and local laws.
- Works with managers and supervisors on approving timesheets and updates, reviews and maintains related information for all employees.
- Ensure all prevailing wage rates are current based on the DIR website.
- Maintains HRIS data for employee demographics and pay information.
- Reconcile payroll discrepancies, issues, and record adjustments to pay related to previous errors or retroactive increases.
- Maintain employee personnel files ensuring compliance with record retention and confidentiality requirements
- Collaborate with HR, Finance, and other departments to improve systems and support cross-functional projects
- Other duties as assigned.
- HS Diploma or GED Required
- Minimum of 3 years of full-cycle payroll processing experience, including timekeeping, deductions, reconciliations, and compliance in a multi-state environment; California Payroll Experience Required
- Proven experience with Prevailing Wage and Certified Payroll reporting requirements under California DIR.
- Working knowledge of federal, state, and local wage and hour laws, including overtime, meal premiums, and payroll tax requirements
- Experience using Payroll and HRIS platforms
- Working knowledge of MS Office with proficiency in Microsoft Excel and general HRIS reporting for payroll and employee data management
- Strong attention to detail, accuracy, and documentation in handling sensitive payroll and employee information
- Excellent organizational and communication skills with the ability to partner with managers and employees to resolve payroll or HR-Related Inquiries
- Ability to multitask, prioritize, and function with high professionalism and integrity in an energetic, evolving team environment.
- Ability to read, analyze, and interpret general business documents, technical procedures, or governmental regulations.
- Ability to write reports and business correspondence.
- Ability to effectively present information and respond to questions from groups of managers, employees, and customers.
- Bachelor’s degree in accounting, Finance, Business Administration, HR or related field
- Prior experience with UKG (Pro, Ready, or Dimensions) Payroll and Timekeeping Systems for processing, auditing, and reporting payroll data
- Knowledge of public works requirements and DIR electronic submission processes
- Industry Experience in Fire Protection, Construction, or Related field
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