Administrative Assistant - Heritage Prairie Project

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

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Job Description

Bureau Veritas North America - Power group is seeking an Administrative Assistant to join our fast-growing team. The company provides owner's representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors. The position will be based onHeritage Prairie Project - located in Livingston and Kankakee counties - Village of Essex, Dwight, Round Grove and Broughton Townships Area.

Responsibilities:

Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but are not limited to:

• Support on-site Field Office Team (report to Site Manager)

• Site Manager will train Admin on all required duties

• Maintain and Organize files (BOX.com cloud based server)

• Document control

• Assist in writing and distributing reports (weekly, monthly)

• Assist with multiple landowner relations

• Order, organize, and maintain office supplies, safety gear, and some equipment

• Handle minimal telephone calls

• Some data entry

• Coordinate special events as needed

• Support field staff on as needed basis

Skills

• Experience with BIM360, Procore, or other project management software a plus.

• Experience with document storage systems, Bluebeam, Adobe

• Able to read drawings and develop/implement inspection templates

• Good written and verbal communication

• Open-minded and positive attitude

• Coach approach, be willing to teach and be taught

Employment Type:

• Full Time, 30-40 hours per week

• Starting April 2026 - March 2028

Education and Experience

• High School Diploma

• Some college or associate degree preferred

• Minimum 2 years' experience in administrative assistant role in fast paced environment

• Knowledge of renewable energy industry, oil/gas, or construction industry a plus

• Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint)

• Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX or similar web-based cloud file storage; Ajera project management and accounting software)

• Will train on all the above and other programs we use

• Highly organized and detail oriented

• Adapts well to quick changing priorities

• Ability to maintain confidentiality, exercise discretion, and manage sensitive information

• Communicates professionally, effectively, and timely (both written and verbal)

• Experience in wind or solar construction industry (or similar) a plus

Physical Requirement

• Must be able to lift and carry or otherwise move 25/50 pounds regularly/occasionally

• Must be able to respond quickly to sounds.

• Must be able to move safely over uneven terrain or in confined spaces.

• Must be able to see and respond to dangerous situations.

• Must be able to wear personal protective gear most of the day.

• Must be able to work in cold environments and on concrete floors.

• Must be able to traverse irregular and steep terrain.

Working Conditions

• working indoors and outdoors

• excessive heat

• excessive cold

• extreme weather conditions

• excessive humidity

• excessive dampness or chilling

• slippery and uneven walking surfaces

• working in close proximity to others

Compensation

• $20-$24 hourly based on experience and qualifications

• Up to $120 cell phone reimbursement

• Medical, dental, and vision

• Great Benefits

• 401k with matching

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to [email protected] .

We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

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