Middle School Front Office Administrative Assistant

Hinckley-Big Rock CUSD 429

Middle School Front Office Administrative Assistant

POSITION :   Middle School Front Office Administrative Assistant

DESCRIPTION : HBR Middle School is seeking a dedicated and organized Front Office administrative assistant to join our team. The ideal candidate will be the first point of contact for students, parents, and visitors, providing excellent customer service and administrative support to ensure the smooth operation of the school office.

KEY RESPONSIBILITIES:

• Reception Duties: Greet and assist students, parents, staff, and visitors with professionalism and courtesy.
• Communication: Answer and direct phone calls, manage emails, and handle correspondence.
• Administrative Support: Assist with clerical tasks such as data entry, filing, copying, and distributing mail. Maintain and submit accurate timesheets for hourly employees, while keeping accurate records on school spreadsheets.
• Student Records: Maintain and update student records and attendance logs accurately.
• Scheduling: Assist in scheduling known sub needs ahead of time.
• Supplies Management: Monitor and order office supplies as needed.
• Emergency Procedures: Assist with emergency procedures and drills as needed.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality.

MINIMUM QUALIFICATIONS:

• Education: High school diploma or equivalent required; additional administrative or secretarial training preferred.
• Experience: Previous experience in an administrative or customer service role, preferably in an educational setting.
• Skills:
  • Proficient in Google Suite and other office software.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and manage time effectively in a busy environment.
  • Friendly, professional demeanor with a focus on customer service.

HOURS:

• 210 days/ year- (school year + 30 days). Monday- Friday, 8:00- 4:30 pm

STARTING DATE: As soon as possible

HOW TO APPLY: To apply, please complete an online application: . Please contact Middle School Principal, Kim Torman at [email protected] with any questions.