Administrative Coordinator (Chicago)

Job Title: Administrative Coordinator (Part-Time)

Location: Chicago, IL

Industry: Nonprofit

Compensation: $23–$26/hour (flexible based on experience)

Work Schedule: Part-time, Monday–Wednesday, 9:00 AM – 4:00 PM 100% onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a respected national organization within the healthcare and nonprofit space. This organization partners with healthcare providers and leadership teams across the country, offering advocacy, resources, and strategic support.

Job Description:

Our client is seeking a Part-Time Administrative Coordinator to provide operational support to a high-level engagement team. This individual will interact regularly with senior leadership and external stakeholders, helping coordinate meetings, manage communications, and support event logistics. This is a short-term contract role covering a team member leave.

Key Responsibilities:

• Coordinate scheduling and logistics for meetings, calls, and executive-level interactions
• Deliver high-touch customer service to internal leaders and external stakeholders, including C-suite contacts
• Draft and manage professional email communications and correspondence
• Maintain accurate records and track engagement activities within internal systems
• Assist with meeting and event preparation, including materials, agendas, and follow-ups
• Support roster tracking, including creating name badges and related materials using templates
• Prepare and ship materials for meetings and events (light packing only)
• Generate basic reports and assist with data management tasks
• Provide cross-functional support to team members as needed

Qualifications:

• 3–5 years of experience in administrative support, coordination, or customer-facing roles
• Strong communication skills, both written and verbal, with the ability to interact professionally with senior executives
• Exceptional attention to detail and organizational skills
• Experience managing calendars, scheduling calls, and coordinating logistics
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Comfortable learning new systems and tools quickly
• Prior experience supporting events, meetings, or team operations preferred
• Experience in healthcare or nonprofit environments is a plus

Additional Details:

• Employment Type: Contract (approx. 1 month)
• Start Date: ASAP
• Work Environment: 100% onsite

Perks:

• Opportunity to work with a highly reputable, mission-driven organization
• Exposure to executive-level stakeholders and operations
• Collaborative and supportive team environment
• Modern, professional office setting
• Short-term role with immediate start

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.