Orthodontic Office Manager

Benefits:

• 401(k)


• Bonus based on performance


• Competitive salary


• Flexible schedule


• Health insurance

Benefits/Perks

• Flexible Scheduling


• Competitive Compensation


• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include hiring, coordinating staff schedules, HR management, paying invoices, and office payroll. The ideal candidate is highly organized, with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Create and Maintain office calendar


• Design the daily schedule efficiency and organization in mind


• Collaborate with front and back office staff to create, update, and maintain office procedures


• Maintain office equipment in good working order with the assistance of the clinic


• Pay and record invoices


• Negotiate contracts and pricing with vendors and service providers


• Accurately maintain general office budget


• Plan and implement team meetings


• Plan and implement outside marketing events


• Plan and manage social media content creation


• Answer routine Patient Treatment and Billing questions


• Work closely with Orthodontist and Treatment Coordinator

Qualifications

• High school diploma/GED required, some college preferred


• Previous experience as an Office Manager or similar position preferred


• Understanding of office equipment, systems, and procedures


• Skilled in Microsoft Office, Excel, and Outlook


• Excellent time management skills and ability to prioritize multiple tasks


• Strong problem-solving skills and attention to detail


• Excellent verbal and written communication skills


• Ability to create and maintain a Strong Positive Team Atmosphere

Compensation: $40,000.00 - $60,000.00 per year

Smile Experts

Dr. Frey is an active member of the American Association of Orthodontists and has been named one of America’s Top Dentists four times by the Consumer Research Council of America.

He is also a contributing author to the TAD Clinical Reference Guide, a nationally distributed manual for advanced orthodontic techniques.

A cum laude graduate from the University of Michigan and from Northwestern University Dental School, Dr. Frey also received an advanced degree in General Dentistry from the University of Colorado Health Science Center before obtaining his specialty degree in Orthodontics from Children’s National Medical Center in Washington D.C.– you are in good hands.