HR Specialist (Hybrid)

HR Specialist (Hybrid) Location Hybrid remote in Sterling, IL : Description:

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.

HALO is looking for an HR Specialist is responsible for administering human resources procedures and assisting with the day-to-day HR operations of our group benefit programs. This includes oversight of various benefits such as group health, dental, vision, short-term and long-term disability, FMLA, worker's compensation, life insurance, flexible spending plans, health savings accounts, and 401k.

HALO believes in bringing teams and individuals together in a collaborative environment. For candidates that live within a 30-mile radius of our Illinois offices, the following will apply:

• If you reside within a 30-mile radius of our Sterling, IL office, you are required to work a hybrid schedule, working in-person anywhere from 1-3 times a week.
• If you reside within a 30-mile radius of our Oakbrook, IL office, you may be required to work a hybrid schedule, working in-person anywhere from 1-3 times a week, at a later time.

Responsibilities

Group Benefit Program Management:

• Manage enrollments, eligibility, and status changes for group benefit programs.
• Ensure accuracy, legal compliance, consistency, and confidentiality in benefit administration.
• Enter status changes into HRIS and generate reports.
• Process benefit enrollments for new hires and newly eligible employees.
• Respond to inquiries from employees regarding benefits.
• Administer benefit claim resolution, change reporting, and COBRA compliance with third-party administrators and carriers.
• Assist in annual 401(k) plan independent audit and non-discrimination testing.
• Reconcile monthly insurance billings and process payments.

FMLA/LOA and ADA Accommodations:

• Administer FMLA/LOA requests, tracking eligibility, medical certifications, and return-to-work efforts.
• Coordinate return to work and ADA accommodation requests with ER/Compliance Specialist.

Workers' Compensation:

• File and report workers' compensation claims.
• Follow up and coordinate light-duty assignments and return-to-work requirements.
• Complete and annually post OSHA 300 log.

Tuition Reimbursement and Recognition Programs:

• Process and track tuition reimbursement requests and reimbursements.
• Administer the HALO recognition program (Breakthrough).

Backup Responsibilities:

• Serve as a backup to ER/Compliance Specialist & Benefits Administrator.

Other Duties:

• Perform other duties as assigned.

Requirements:

• Bachelor's degree, preferably in human resource management or related field, or equivalent combination of education, training, and experience.
• Minimum of 3+ years of proven work experience as an HR Specialist or HR Generalist.
• Solid understanding of Federal, State, and local labor and employment laws.
• Comfortable with ambiguity and able to thrive in a fast-paced environment.
• Experience with or knowledge of Payroll & HRIS systems.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent oral and written communication skills.
• Patience and sensitivity in handling personal information in potentially stressful situations.
• Ability to maintain a high level of confidentiality.
• Time management and prioritization skills.
• Excellent spelling, grammar, and attention to detail.
• Creative problem-solving capabilities.
• Flexibility and ability to work well in a team environment

More about HALO

At HALO, we unleash the energy of our client's brands and amplify their stories to capture the attention of those who matter most. For that reason, more than 60,000 small- and mid-sized businesses work with HALO and have made us the global leader of the branded merchandise industry.

• Career Advancement: At HALO, we love promoting from within. Internal promotions have been the key to our exponential growth in the last few years. With so many industry leaders at HALO, you'll have the opportunity to accelerate your career by learning from their experience, insights, and skills and gain access to HALO's influential global network, leadership experiences, and diverse thinking.
• Culture: We love working here and know that you will too. You can expect a positive culture of ingenuity, inclusion, and relentless determination. We push the limits of possibilities and imagination by staying curious, humble, and provocative in order to break through yesterday's limit. Diversity is the source of our creativity and we thrive when each of us contributes to an inclusive culture of respect, dignity, and equity mindset in everything we do. We keep our promise for excellence with an unrelenting commitment to achieving results and supporting one another to stay accountable, transparent, and dependable.
• Recognition: You're going to succeed here, and you can count on us to celebrate your wins. Colleagues across the company will join in recognizing your big milestones and nominate you for awards. Over time, you'll earn so much recognition that you can convert into gift cards, trips, concerts, and merchandise at your favorite brands.
• Flexibility: Most roles offer hybrid work. In addition, we pride ourselves on flexible schedules that help you find a balance between professional and personal demands. We believe that supporting our customers is the priority and trust that you and your manager will find a schedule to achieve that priority.
• Stay well at HALO: At HALO, we have benefits that support all parts of your life and to find a work-life balance custom to you. We offer nationwide coverage for Medical, Dental, Vision, Life and Disability insurance, and additional Voluntary Benefits. Prepare your financial future with our 401K Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.