Executive Management Assistant
- Provide high-quality administrative support, including calendar management, meeting scheduling, and logistical coordination.
- Assist with complex scheduling tasks involving stakeholders across multiple time zones and geographies.
- Prepare, format, and distribute presentations, reports, and briefing materials on behalf of executive leadership.
- Support office management tasks such as ordering supplies, coordinating services, and maintaining a functional and professional workspace.
- Help prepare materials for meetings, team off-sites, and strategic sessions.
- Coordinate special projects and operational tasks to support company growth and strategic goals.
- Uphold confidentiality and demonstrate sound judgment when managing sensitive information.
- Bachelor's degree in business administration, life sciences, or related field is preferred.
- Proven experience in executive or administrative support, ideally in the biotech or pharmaceutical industry.
- Demonstrated experience or interest in business development operations, including scheduling complex international meetings and working in a client- or partner-facing context.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with relevant software applications such as SAP, Concur and SuccessFactors.
- Highly organized with exceptional attention to detail and the ability to manage multiple priorities under tight deadlines.
- Strong written and verbal communication skills, with a professional and diplomatic demeanor.
- Self-starter with the ability to work independently and as a collaborative member of a small team.
- Comfortable with both high-level administrative work and hands-on operational tasks.
- Discrete, trustworthy, and capable of handling confidential and sensitive information with the utmost care.
- Familiarity with biotech or pharma industry terminology and dynamics is a plus.
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