Administrative Assistant (Chicago)

An innovative, mission-driven organization is seeking a highly organized, proactive Administrative Assistant to support senior leadership and the executive team during a pivotal growth phase. This is a unique opportunity to join a start-up and play a key role in building the foundation of a future-focused organization.

This role requires sound judgment, adaptability, and a willingness to operate both strategically and hands-on. The ideal candidate is resourceful, detail-oriented, and comfortable navigating ambiguity while keeping priorities moving forward.

This is a rare opportunity to join an organization at ground level and contribute to something being built from the ground up. You’ll work closely with accomplished leaders, gain exposure to high-level decision-making, and play a meaningful role in shaping the future of the team.

Responsibilities

• Provide high-level administrative and operational support to senior leadership and board members.
• Coordinate complex calendars and scheduling across multiple stakeholders, ensuring alignment among competing priorities and commitments.
• Prepare, refine, and manage executive-level communications, reports, presentations, and other written materials with accuracy and discretion.
• Support the planning and execution of board and committee meetings, including agendas, materials, logistics, and post-meeting follow-up.
• Maintain key records, databases, and documentation systems to ensure accuracy, accessibility, and consistency.
• Act as a reliable liaison between leadership and internal/external partners, ensuring clear, timely, and professional communication flow.
• Coordinate logistics for firm events and outside initiatives, ensuring seamless execution.
• Proactively anticipate needs, streamline workflows, and identify opportunities to improve efficiency and organization across administrative functions.
• Manage assigned projects from initiation through completion, ensuring deadlines are met and priorities are effectively tracked.

Ideal Experience

• A college degree is preferred, with 2+ years of executive or administrative support experience, ideally in a fast-paced or entrepreneurial environment.
• Exceptional organizational skills with strong attention to detail and shifting priorities.
• Proactive mindset with the ability to anticipate needs and follow through independently
• Strong communication skills, both written and verbal, and comfortable working with senior leaders.
• Tech-savvy with experience in Microsoft Office, Zoom, and shared documentation tools.
• Ability to maintain discretion and handle sensitive information with discretion and sound judgment.

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.