Administrative Assistant/Receptionist

Job Description

Job Description

Job Title: Administrative Assistant/Receptionist

Reports to: Steven Welsch

Position Status: Full-Time

GENERAL PURPOSE OF JOB:

We are seeking a highly experienced and detail-oriented Administrative Assistant to support senior and executive-level leadership. This role will serve as a key partner to the leadership team by managing a wide range of administrative and operational tasks. The ideal candidate brings deep experience in executive support, office administration, and vendor coordination within a corporate or industrial environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Front Desk Management:

• Greet visitors, answer and direct phone calls, manage incoming and outgoing mail.

Administrative Support:

• Provide logistics support during peak periods, including container entry, container building, freight cost entry, and tariff entry.

Clerical Tasks:

• Prepare documents, reports, presentations, and other correspondence.

General Office Tasks:

• Order supplies, maintain a clean and organized reception area. Light Receiving and Shipping duties.

Customer Service:

• Provide excellent customer service and maintain confidentiality.

Software Proficiency:

• Operate standard office equipment and be proficient in Microsoft Office Suite and other relevant software.

REASONING ABILITY:

Reasoning Ability includes critical thinking, sound decision-making, adaptability, and the ability to manage multiple tasks and priorities with precision and flexibility. These abilities enable the assistant to not only handle day-to-day operational tasks but also contribute to the overall efficiency and productivity of the executive team.

LANGUAGE SKILLS:

Language skills for an Administrative Assistant are not only about conveying information clearly but also about doing so in a professional, tactful, and appropriate manner for various situations and audiences. Strong written and verbal communication abilities enable the assistant to support executives effectively, ensuring smooth day-to-day operations and fostering positive professional relationships. Spanish speaking a plus.

EDUCATION and/or EXPERIENCE:

Requires a combination of formal education (ranging from a high school diploma to a Bachelor’s degree) and significant work experience (5–10 years, with higher-level positions requiring more). Specialized certifications and skills such as proficiency in office software, communication tools, and organizational skills can also significantly enhance a candidate’s qualifications for the role.

What We Offer:

• Competitive salary range from $40-$45K

• Comprehensive benefits package.

• Medical, Dental and Vision benefits effective the 1st of the month following hire date

• 10 paid Holidays

• Paid PTO, based on years of service

• 401k Safe Harbor Plan

• Health Savings or Flexible Spending Account

• Company Paid Life insurance plan for $40K

• Company Paid Short Term Disability insurance

• Employee Assistance Program

• Employee Discount Program through Life Mart

• Onsite Gym

• Opportunities for career growth and professional development.

• A supportive and collaborative work environment.

*Join us in driving innovation and achieving excellence. Apply today to become a part of our success story!

Morgan Li is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and to ensuring fair treatment regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military status, or any other status protected under applicable federal, state, or local law.

We believe that diversity drives innovation and strengthens our team. All employment decisions at Morgan Li are made based on qualifications, merit, and business needs.

If you require accommodations during the application or interview process, please let us know, and we will work to provide a solution that meets your needs.