Event Coordinator

Job Title: Event Coordinator

Location: Hybrid – Downtown Chicago (Tuesday, Wednesday, Thursday in-office; Monday and Friday remote)

Industry: Association Management

Compensation: $56,000 – $60,000 annually, plus eligibility for an annual discretionary bonus

Work Schedule: Full-time, 40 hours per week; flexible start times between 8:00 AM–4:00 PM or 9:00 AM–5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established membership organization seeking Event Coordinators to join its growing team. This organization supports a large professional network across North America and is committed to delivering exceptional member experiences through educational programming, networking opportunities, and community engagement.

This is an excellent opportunity for a highly organized, relationship-driven professional who thrives in a collaborative environment and enjoys managing events from concept through execution.

Job Description:

The Operations Coordinator serves as the primary liaison for assigned regional communities and supports volunteer leaders to ensure the successful delivery of in-person events across North America.

This role blends event planning, stakeholder engagement, project coordination, and data analysis to create exceptional member experiences. The ideal candidate is highly organized, service-oriented, and comfortable managing multiple priorities while collaborating across teams.

Key Responsibilities:

• Coordinate and execute approximately 30 in-person events annually, ensuring seamless delivery and alignment with organizational objectives.
• Partner with volunteer leaders and internal teams to develop engaging educational programs and event agendas.
• Collaborate with marketing teams to increase participation through targeted outreach strategies and creative engagement initiatives.
• Serve as the primary point of contact for volunteers, speakers, sponsors, and other external stakeholders.
• Build and maintain strong relationships with volunteer leaders to support engagement, retention, and recruitment efforts.
• Oversee event logistics, including registration management, communications, timelines, vendor coordination, and onsite support.
• Track and report on key performance indicators, including attendance, satisfaction scores, sponsor engagement, and budget performance.
• Analyze event data and participant feedback to identify opportunities for continuous improvement.
• Collaborate with internal teams to establish and maintain best practices for event operations and stakeholder engagement.
• Recommend and implement process improvements to enhance efficiency, consistency, and scalability.

Qualifications:

• 2–3 years of experience in event planning, project coordination, association management, customer success, or a related field.
• Experience supporting in-person events, including logistics, marketing, and program development.
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Customer-first mindset with exceptional relationship-building abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Experience with event management and project management platforms such as Cvent, Monday.com , and HubSpot preferred.
• Ability to work independently while collaborating effectively across teams.

Additional Details:

• Business casual office environment.
• Travel required up to 10 times per year, including occasional evenings and weekends. Most travel is 2–3 days in duration and occurs during the workweek.
• This role offers exposure to cross-functional teams and opportunities for professional growth within a supportive, high-performing environment.

Perks:

• Hybrid work schedule with two remote days each week
• Collaborative, team-oriented culture with strong leadership support
• Opportunity to help shape meaningful member experiences and build a professional network across North America

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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