Executive III - Logistics

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Executive III
Division: Logistics - Howlett
Union:            N/A
Location:       501 S 2 nd St, Springfield, IL – Sangamon County
Salary:           Range $5,909 to $11,209 monthly – commensurate with experience
Benefits:

Overview:

Performs supervisory work in the planning, organizing, directing and coordinating of the shipping and postal services operations; directs management research studies; directs the effectuation of new/revised/current program policies and practices; assists in policy development and program changes; reviews and drafts proposed legislation; compiles and submits proposed budgetary documentation; prepares complex administrative reports; confers with other management staff and other departmental management staff to coordinate program activities and resolve administrative problems; attends departmental meetings.

Duties and Responsibilities:

• Through subordinate supervisory staff, plans, organizes, directs, coordinates and evaluates subordinate staff involved in shipping and postal services program for the Office; assigns, organizes and distributes work functions for the sections; determines, establishes and implements operational procedures and workflow; recommends actions affecting subordinate staff; approves work standards and authorizes time off.
• Directs management research studies relative to the shipping and postal services programs to determine needed program, policy and/or procedure revisions or the establishment of new initiatives; compiles and submits complex administrative reports for such to the supervisor for review and approval; directs the effectuation of new/revised/ current program policies and practices; assists the supervisor in policy development and needed program changes.
• Reviews proposed legislative changes to determine Impact on department; drafts proposed legislation as required; compiles and submits proposed budgetary documentation for the division to the supervisor for approval; responsible for the preparation of the department budget for submittal to the supervisor; prepares complex administrative reports on division activities for submittal to the supervisor.
• Confers with other management staff and other departmental management staff to coordinate program activities and resolve administrative problems; attends departmental meetings and/or workshops, seminars, etc. as required; keeps management staff apprised of program, policy or procedural changes. ,
• Performs other duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.

Knowledge, Skills and Abilities:

• Requires thorough knowledge of the principles and practices of public and business administration.
• Requires extensive knowledge of functions and organization of State government.
• Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
• Requires elementary knowledge of data processing business applications.
• Requires ability to develop and manage a statewide program.
• Requires ability to analyze administrative problems and adopt an effective course of action.
• Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
• Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
• Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
• Requires ability to develop and maintain cooperative managerial working relationships.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
• Requires the ability to lift up to 25 lbs.

Application Process:

• Please visit to apply by completing the online application; you may also upload a resume or other attachments as needed .
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.