Human Resource Associate I

Human Resource Associate I

Hiring Department : Human Resources

Location : Rockford, IL USA

Requisition ID : 1041242

Workplace Type : On-Site

Posting Close Date : 5/29/2026

Salary: The budgeted salary range for the position is $57,000 - $60,000, based on a full-time equivalent (FTE). Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary
This position supports the Human Resource Department's mission of providing professional, comprehensive, accurate, and timely human resource services while serving as a strategic partner supporting the mission of the University of Illinois College of Medicine Rockford. The position provides primary support with recruiting, onboarding, and offboarding for civil service, extra help, fellows, and resident employment groups for various clinical locations.



Duties & Responsibilities

• Prepare recruitment advertising & postings using university systems for civil service and extra help employees in various College of Medicine Rockford clinical locations including correctional medicine. Participate in recruitment activities as needed.

• Review and assess applicant qualifications to determine eligibility for civil service examinations and administer credential assessment testing for application employment categories.

• Provide assistance to supervisors with interview processes and related activities as requested, including scheduling, question preparation, and reference checks.

• Facilitate employee-focused onboarding for new hires, including but not limited to initiation and processing of UI new hire forms, I-9’s, background checks, health clearances, and licensing/credentials verifications.

• Provide a high level of customer support and maintain a wide knowledge base of Human Resource systems, providing written and verbal responses to supervisor and employee inquiries on HR and payroll matters.

• Travel to and conduct regular onsite visits to various clinical locations to provide HR support to staff and supervisors to address any questions or concerns.

• Process separation transactions, terminal benefit payouts, and coordinate offboarding activities, including communicating HR-related transition information to employees and supervisors.

• Maintain working knowledge of UIC policy and procedures, and state and federal employment regulations, acting as a resource for units, and communicating changes to ensure compliance.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.

• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a pdf copy to [email protected] by the position close date.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.