Administrative Assistant, Health Sciences

This is a full-time, 12-month, non-exempt position that reports to the Dean of Business, Allied Health, and Public Services and is located at the JWCC campus in Quincy, Illinois. Position begins immediately.

JOB DESCRIPTION

John Wood Community College (JWCC) is seeking a detail-oriented and highly organized Administrative Assistant to support the Health Sciences department. This position plays a critical role in supporting the daily operations of Health Sciences programs in a highly regulated environment. The Administrative Assistant serves as a central point of communication and coordination for students, faculty, and staff while ensuring compliance with accreditation, regulatory, and institutional requirements. This role requires a high level of confidentiality, accuracy, and collaboration to support student success and program excellence.

KEY RESPONSIBILITIES

• Provide administrative support to program chairs, coordinators, and directors, serving internal and external stakeholders.
• Maintain and update confidential student health and academic records, ensuring compliance with regulatory and accreditation standards.
• Oversee general office operations, including monitoring, ordering, and maintaining supplies and equipment for offices, classrooms, and labs.
• Manage filing systems and ensure the secure handling of confidential documents.
• Serve as a communication hub for Health Sciences programs.
• Coordinate with regulatory, accrediting, and contract agencies to ensure compliance with required standards and reports.
• Collect, validate, and prepare data for regulatory reporting requirements.
• Maintain and update internal documents, communications, and program materials.
• Coordinate selective admissions processes and advise applicants.
• Support selection committees and prepare related reports.
• Coordinate and manage clinical site rotations and communications.
• Manage evaluation processes and prepare reports.
• Create and maintain electronic databases.
• Maintain department website and materials.
• Adapt to evolving departmental needs.
• Provide administrative support to program chairs, coordinators, and directors, serving internal and external stakeholders.
• Maintain and update confidential student health and academic records, ensuring compliance with regulatory and accreditation standards.
• Oversee general office operations, including monitoring, ordering, and maintaining supplies and equipment for offices, classrooms, and labs.
• Manage filing systems and ensure the secure handling of confidential documents.
• Serve as a communication hub for Health Sciences programs.
• Coordinate with regulatory, accrediting, and contract agencies to ensure compliance with required standards and reports.
• Collect, validate, and prepare data for regulatory reporting requirements.
• Maintain and update internal documents, communications, and program materials.
• Coordinate selective admissions processes and advise applicants.
• Support selection committees and prepare related reports.
• Coordinate and manage clinical site rotations and communications.
• Manage evaluation processes and prepare reports.
• Create and maintain electronic databases.
• Maintain department website and materials.
• Adapt to evolving departmental needs.

QUALIFICATIONS

Education:

• Associate's degree or appropriate credential preferred.

Experience:

• Minimum of three (3) years of related office or administrative experience preferred.

Skills and Competencies:

• Excellent written, verbal, and organizational skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail.
• Ability to prioritize work independently and collaboratively.
• Proficiency in Microsoft Office.
• Ability to work with a diverse population.

Work Schedule:

• Full-time position with a typical schedule of Monday-Thursday (8am – 5pm) and Friday (8am – 12pm).

SALARY

• This is a non-exempt position with an approximate hourly rate of $16.00 - $19.00.

BENEFITS

JWCC offers a competitive benefits package!

• 36-hour work week, Friday's get off work at noon!
• Earn 3.7 weeks of vacation in your first year!
• Sick Leave and Personal Leave.
• 19 Paid Holidays!
• Medical, DentalVision Insurance; Only $5 per pay period for Employee Coverage!
• Wellness Program.
• College provided life and disability insurance!
• State University Retirement System.
• Tuition Reimbursement.
• JWCC Tuition Waiver for Employees + Dependents

APPLICATION

To receive full consideration, submit a resume with cover letter by visiting Position is open until filled.

04/14/2026

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to [email protected].