Admin Specialist

Admin Specialist

JOB-10044771

Anticipated Start Date

10/13/2025

Location

Omaha, NE

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

We are seeking a detail-oriented and motivated Admin Specialist to support our office operations. As part of one of North America’s largest construction and engineering organizations, the company offers vast career opportunities, strong mentorship, and a collaborative work environment. This role is essential in keeping our offices running smoothly by handling a variety of administrative and customer service tasks.

Job Description

• Serve as the first point of contact by greeting visitors and routing phone calls professionally (multi-line system).
• Handle incoming/outgoing mail and packages, including preparing shipping labels.
• Maintain electronic and physical records, including shared databases, project files, and technical libraries.
• Update digital systems such as the office "outboard" and document management systems.
• Order and monitor office supplies inventory.
• Support other departments, such as Preconstruction, Estimating, and Service, by setting up project files and assisting with invoices.
• Assist with coordinating company events.
• Perform general office duties and other tasks as assigned.

Skills Required

• 2–3 years of administrative experience, preferably in construction or a related industry.
• Excellent customer service and communication skills (verbal and written).
• Strong attention to detail, time management, and multitasking abilities.
• Proficient in Microsoft Office Suite, Adobe, Bluebeam, and web-based platforms.
• Able to work independently and collaboratively in a team setting.
• Reliable attendance;

Education/Training/Certifications

• A minimum of a high school diploma or G.E.D. equivalent is required.

Additional Requirements

• Ability to manage frequent interruptions and shifting priorities.
• Demonstrated professionalism and a proactive, solutions-oriented attitude.
• Willingness to cross-train and support other administrative roles as needed.

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”