Administrative assistant

Aston Carter is currently hiring for an Administrative Assistant role in the Deerfield, IL area!

Job Description

We are seeking a highly organized and proactive experienced Administrative Assistant to provide executive support to the Vice President of Research and Development (R&D) and the Vice President of Marketing. This role involves overseeing daily office operations, managing administrative staff, and ensuring effective communication and coordination within the organization.

Responsibilities

• Provide executive support to the VP of R&D and VP of Marketing.

• Oversee daily office operations to ensure efficient workflows and adherence to organizational policies.

• Manage and supervise administrative staff within the Marketing and R&D teams, providing guidance, training, and performance evaluations.

• Organize and coordinate meetings, events, and travel arrangements for high-level management in collaboration with HST Leadership administration.

• Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.

• Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies.

• Monitor and report on administrative activities and project progress, providing updates to high-level management.

• Maintain and manage office supplies and equipment, ensuring availability and functionality.

• Ensure compliance with organizational policies, regulations, and best practices.

• Participate in special projects and other duties as assigned.

Essential Skills

• Excellent oral and written communication skills.

• Ability to work independently and identify proactive solutions to complex situations.

• Manage multiple tasks with high attention to detail, accuracy, and timeliness.

• Advanced Microsoft Office skills.

• Experience in executive administrative support, communications management, and project management.

Additional Skills & Qualifications

• High school diploma or equivalent required; associate degree or professional certification preferred.

• 5-8 years of experience supporting leadership staff as a Administrative professional.

• Experience supporting research and development teams or marketing is a plus.

• Experience supporting high-level leaders from other countries.

Work Environment

This is a hybrid role requiring 3 days per week in the office, with Mondays and Fridays typically at home. Standard working hours are from 8am to 5pm CST. The organization values a culture of innovation and provides comprehensive compensation and benefits, as well as opportunities for career growth and development.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Deerfield,IL.

Application Deadline

This position is anticipated to close on Oct 27, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.