Accounts Payable Manager

About Our Organization

Youth Guidance creates and implements school-based programs that enable children to overcome obstacles, focus on their education, and ultimately, to succeed in school and in life. We believe that no matter what challenges a young person faces, they are more likely to succeed when they have caring adults in their lives. Our highly trained staff guides kids to overcome the life and academic challenges facing the youth. We meet kids where they are — physically and emotionally — to help them focus on their education, make positive choices, and remain on the right path toward life success.

Founded in 1924 and celebrating 100 years of impact this year, Youth Guidance is a leading provider of outcomes-driven programs serving more than 18,000 youth around the country. For more information, visit .

Position Summary :

The primary responsibility is to manage and lead the Payable functions of Youth Guidance, including not limited to Accounts Payable, Credit Card Management, Gift Card Management, and vendor relationships. The AP Manager will implement appropriate procedures to ensure financial fidelity and lead team members in the fulfillment of the division’s goals.

Essential Duties/Responsibilities:

• Process vendor payments and employee reimbursements on a timely basis using the company’s electronic payment AP tool, PaperSave.


• Manage the billing for the organization’s tuition-based program and its payment portal (ASAP), including providing customer service to both external customers and staff to ensure timely and accurate collection of payments


• Responsible for the safeguarding, reconciliation, and replenishment of the organization’s prepaid assets, including gift cards, parking passes, transit passes.


• Maintaining accurate financial records and control reports; monitoring accounts for accuracy and compliance with company policies.


• Administer the company’s central procurement account such as Amazon and catering companies for national procurement. Facilitates the Finance Training classes for YG employees.


• Identify trends and opportunities to improve efficiency and control.


• Acts as a liaison between our remote office team and onsite staff.


• Maintains a strong, positive customer relationship with YG employees and vendors


• Play critical role in selection and administration of agency’s invoice and expense report processing system


• Assists in the Agency’s year-end audit and any ad-hoc audits as needed.


• Performs additional duties and projects, as assigned by management

Minimum Qualifications:

Education/Experience/Training

• Degree in Accounting/Business, or combination of training and experience


• Minimum of 2-3 years of Accounts Payable/Receivable experience


• Minimum 2 years of supervisory experience


• Experience with PaperSave and Finance Edge preferred

Skills/Abilities

• Strong critical thinking and analytical skills with attention to detail and accuracy


• Proven ability to communicate both in oral and written styles


• Ability to work well under pressure and meet deadlines


• Strong team player and ability to collaborate


• Proficient use of Microsoft Office products, including Word and Excel


• Must be open to and desire new challenges and evolving priorities

Core Competencies

• Communication: Uses effective written and oral communication with internal staff, teams, and community served; demonstrates empathy and listening


• Client orientation: Recognizes needs of diverse stakeholders and approaches relationships with a service orientation, to ultimately maximize the impact


• Equity mindset: Understands and is committed to goals of equity, consistently brings an equity mindset to the organization’s work and workplace


• Growth mindset: Views growth as important for personal and professional development; seeks out opportunities to expand skills, even if the change is required, demonstrates curiosity and eagerness to learn


• Ownership and quality of work: Effectively manages own work, and work of the team to ensure delivery of high-quality work


• Supervisory skills: Effectively manages and develops others


• Mission drive: Demonstrates commitment to the missing of the organization as a whole and alignment with organization values

Leadership Core Competencies (Supervisor & above roles)

• Continuous improvement-minded: Takes initiative to identify and execute strategies and processes to continuously improve one’s leadership to strengthen organization’s overall impact.​


• Develops and motivates others: Motivates others and supports their development through strong coaching and mentoring. Effectively stewards self and others through both small and large scale change . ​


• External representation and relationship building: Represents the organization among external stakeholders, and builds strong, trusting relationships with stakeholders​


• Leads with vision: Has an inspiring vision for the future of the organization, beyond the status quo, and communicates it effectively; leads with courage and willingness to take risks in service of impact​


• Manages with data: Understands data; analyzes data and identifies insights and implications​


• Strategic thinking and resource management: Considers the future of the organization proactively and responsively; weighs diverse inputs to inform strategies; identifies innovative opportunities when relevant; makes and communicates decisions that effectively balance tradeoffs between financial sustainability and impact​


• Team building: Builds strong relationships with teams and colleagues; fosters effective teams and collaborative interactions​

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This job operates in a professional office environment, school setting, and working with the public.


• Occasional local travel

Benefits

Youth Guidance offers a competitive benefit package for eligible full-time employees including the option to participate in medical, dental, and vision plans as well as short-term disability, life insurance, flex spending accounts, pet insurance, 401k, a wellness program and more. You may also quality for Public Service Loan Forgiveness (PSLF).

Compensation

$63,000 - $80,000

Pay is determined by your educational background and relevant professional experience.

Our Values  

• At Youth Guidance, we believe that creating a welcoming and supportive environment where everyone feels valued and respected is fundamental to realizing our vision of bright and successful futures for all young people. We acknowledge that many systems and institutions intended to support youth do not provide fair treatment or access for everyone. We strive to celebrate the unique qualities of youth and recognize them as empowered leaders, problem-solvers, and experts of their own experiences.  
  


• Youth Guidance is an equal opportunity employer. Youth Guidance does not discriminate based on race, color, religion, sex, national origin, disability, veteran status, marital status, sexual orientation, or any other characteristic protected by applicable law and is committed to fostering a welcoming and supportive environment where everyone feels valued and respected. People of all backgrounds are encouraged to apply.