Accounts Payable / Payroll Administrator

Accounts Payable / Payroll Administrator

Shift: 1st Shift
Compensation: $45,000 – $55,000 DOE

Position Overview

The Accounts Payable and Payroll Administrator will support the Divisional Controller in planning, organizing, and managing the accounts payable and payroll processes. This position is responsible for ensuring accurate processing of vendor invoices, employee payroll, tax reporting, and compliance with company policies and federal, state, and local regulations. The role requires strong attention to detail, confidentiality, and the ability to exercise discretion and independent judgment.

Key Responsibilities

• Receive vendor invoices and match to supporting documentation, purchase orders, and receipts.

• Route invoices for approval and resolve discrepancies in pricing or receipts.

• Maintain vendor information, including payment terms and addresses; communicate with vendors regarding invoice questions.

• Coordinate with corporate Treasury for payment processing and maintain paid document files.

• Process payroll records for new employees, including W-4s and benefit/garnishment details.

• Verify accuracy of time records, vacation, and PTO usage.

• Partner with HR to ensure pay rates, deductions, garnishments, and child support are correctly processed.

• Manage weekly A/P and payroll cycles, ensuring timely and accurate delivery.

• Assist with preparation of W-2, 1099, and 1042 tax forms.

• Provide support for internal and external audits.

• Maintain strong working knowledge of collective bargaining agreements as applicable.

• Administer quarterly payroll tax filings and pension reporting (monthly hours and contributions).

• Prepare reports, assist with special projects, and perform other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Business, or related field (preferred) OR equivalent combination of education and experience.

• 3–5 years of experience in accounts payable and payroll.

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

• Experience with ERP systems (A/P and Payroll modules) preferred.

• Prior experience in a manufacturing environment and with collective bargaining agreements a plus.

• Knowledge of federal and state financial regulations.

• Excellent verbal and written communication skills.

• Strong attention to detail, organizational skills, and ability to work independently.

Additional Information

• Supervisory Responsibility: None.

• Travel: None expected.

• Work Environment: Primarily office-based.

• Physical Demands: Sedentary role with extended computer use; occasional lifting up to 30 lbs. may be required.