Coordinator, Education Administration

Job Description

Job Description

About Us : The Griffin Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

The Education Administrative Coordinator will be responsible for supporting the Chief Learning and Partnerships Officer (CLPO) in leading strategic plan implementation and educational programming for Griffin MSI. This role is responsible for organizing and coordinating activities related to strategic partnerships, division meetings, and liaising with other divisions to ensure that goals are met.

Responsibilities
General and Project Support (for the CLPO)

• Prepare for all meetings and events, including the preparation of slides, briefing memos, meeting confirmations, etc.
• Manage the calendar, travel arrangements, mail and calls
• Prepare and maintain $500k dollar Education Admin budget, and manage purchase orders, invoices, and expense reports
• Oversee division equipment and supplies
• Manage external consultant and contractor relationships, as needed, to support various projects
• Schedule and manage division meetings and serve as liaison to other Griffin MSI divisions

Partnership Support

• Support the CLPO on tasks related to partner stewardship
• Prepare draft communications and proposals as needed
• Maintain records of communication and partnership in Salesforce
• Serve as project coordinator for various division initiatives

Division Support

• Resource management of spaces and shared calendars
• Liaison with Finance Division to support budget and grant tracking
• Contract submitter for Education Division
• Travel booking for Education Division

Other duties as assigned
Qualifications

• One to three years of related work experience; non-profit or management experience is a plus.
• High School Diploma required, bachelor’s degree preferred.
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook.
• Proficiency in programs required such as Canva and Asana
• Focused, extremely organized, and able to manage multiple tasks at once
• Must have ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
• Demonstrated ability to maintain a high-level of confidentiality.
• Excellent calendar management skills, including the coordination of complex executive and committee meetings
• Strong communicator, both written and verbally, with exceptional attention to detail
• Values kindness, operates with empathy, and enjoys collaboration
• Lifelong learner, eager to help support a team and gain new skills
• Passionate about STEAM education and inspiring the next generation of inventive genius
• Must be able to work occasional evenings or weekend events
• Language:
  • Ability to read and interpret documents, write routine reports and correspondence.
  • Ability to speak effectively before groups of employees of the organization.
• Mathematical:
  • Ability to calculate figures and amounts such as percentages, etc.
• Reasoning:
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Physical:
  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
  • The employee frequently is required to stand, walk, and reach with hands and arms.
  • The employee is occasionally required to sit; climb or balance; stoop, kneel, or crouch.
  • The employee may occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Work Environment:
  • The noise level in the work environment is usually moderate.

Our DEAI Mission
Griffin MSI is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place, externally for guests and internally for our colleagues within the scope of our roles.

The salary range for this position is $45,000 - $55,000.

This fulltime position is eligible for benefits including:
Comprehensive medical, dental, and vision plans
An attractive time off program including vacation, sick, and personal days
10 Company Holidays
401(k) plans (Traditional and Roth) including a generous employer match
Robust Voluntary benefit plans including transportation, legal, and many others
Free onsite garage parking

Our Inclusion and Belonging Statement

The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.

Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.

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