Administrative Assistant II
LaSalle Network is hiring on behalf of one of our leading clients in the investment management space for a Level II Administrative Assistant who will be central to providing elevated administrative and operational support to the office and executive team.
Responsibilities:
- Administrative & Document Support
- Prepare, edit, and format complex documents, reports, and presentations
- Provide intermediate to advanced MS Word and Excel support, including tables, formatting, and version control
- Print, bind, and distribute materials for meetings Maintain shared files, templates, and organizational systems
- Office Operations & Facilities
- Ensure daily office readiness and overall organization Manage office supply inventory and vendor orders through the supply portal
- Perform light lifting (e.g., restocking beverages) Serve as the onsite point of contact for facilities needs and vendor visits
- Reception & Meeting Coordination
- Greet visitors and manage guest access
- Coordinate internal and external meetings, including room setup and catering
- Prepare conference rooms for early client meetings
- Maintain a polished, professional environment for high-profile visits
- Catering & Hospitality
- Coordinate catered lunches, including setup and cleanup Support internal events and cultural initiatives as needed
What we’re looking for
- 1–3+ years of administrative or office support experience
- Experience in financial services, private equity, investment management, or professional services preferred
- Intermediate to advanced proficiency in Microsoft Office (Word, Excel, Outlook)
- Comfort with office technology and basic A/V troubleshooting
- Strong organizational, communication, and multitasking skills
- Professional, polished demeanor; reliable and punctual
- On-Site Monday-Friday in Chicago
- Monday-Friday 7:45 AM–3:30 PM
- Up to $65k dependent on experience.
- Benefits: Medical/Dental/Vision
If this role and skillset sounds like you, apply here!
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