Executive Assistant

Executive Admin!

Architecture Firm | Hoffman Estates, Illinois

Are you the kind of professional who instinctively brings order, clarity, and momentum to everything around you?

A well-established and growing architecture firm in Hoffman Estates, Illinois is seeking an Executive Administrator to serve as a trusted right hand to leadership. This role is ideal for someone who enjoys being at the center of operations, anticipates needs before they arise, and takes pride in helping executives stay focused, organized, and moving forward.

We are open to a variety of professional backgrounds and place a strong emphasis on personality, initiative, and long-term reliability. Candidates with strong administrative tenure-especially those who enjoy wearing multiple hats-are highly encouraged to apply.

Why This Role Stands Out

This is not a passive support role. As Executive Administrator, you'll be deeply involved in day-to-day operations and long-term initiatives, working closely with leadership to keep priorities aligned and projects on track. You'll have visibility, trust, and the opportunity to make a real impact in a collaborative, design-driven environment.

Key Responsibilities

• Manage executive calendars, priorities, and overall organization of tasks, ideas, and tools

• Handle data entry, reporting, phone calls, messages, filing, and general administrative support

• Improve, streamline, and document internal processes, helping leadership stay focused on quarterly and annual goals

• Prepare for and assist with recurring and one-time meetings, including coordination and follow-up

• Track timelines and progress for strategic and special projects

• Proactively identify when tasks should be delegated, step in confidently, and see them through to completion

• Serve as a steady, organized, and professional presence within the office

Qualifications

• 2+ years of experience in an administrative or executive support role within an architecture, interior design, engineering, or construction firm

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to manage competing priorities

• Intermediate proficiency in MS Excel, Word, Teams, and Outlook

• A proactive mindset with sound judgment and attention to detail

What We Value

• Professional maturity and strong tenure

• A calm, solutions-oriented approach

• Confidence working closely with executives

• Initiative, accountability, and follow-through

• A personality that complements a collaborative, professional office culture

Why Join This Team?

• Stable, established architecture firm with a strong reputation

• High-trust role with meaningful responsibility

• Opportunity to influence operations and support leadership directly

• A workplace that values who you are, not just what's on your résumé

Job Type & Location

This is a Permanent position based out of Hoffman Estates, IL.

Pay and Benefits

The pay range for this position is $50000.00 - $68000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hoffman Estates,IL.

Application Deadline

This position is anticipated to close on Mar 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.