Church Office Administrator

Job Overview:

The Office Administrator coordinates and operates all church office functions, provides administrative support to the Lead Pastor and various ministry programs, and serves as the primary receptionist/welcome for church members and visitors. Grace's next Office Administrator will bring exceptional organizational skills, a sharp eye for detail, an ability to multitask in a fast-paced environment, and a welcoming, collaborative spirit to the role. The Office Administrator will join a healthy, dynamic staff team of 15 full and part-time colleagues.

Primary Areas of Focus

• Administration - Primary point of contact for all visitors and phone calls. Maintain effective and efficient databases, recordkeeping, and membership information. Track office, custodial, liturgical, and general supplies, reordering as needed.

• Communication & Publications —Coordinate administrative support volunteers and support worship volunteers as needed. Assist in compiling and creating the annual congregational and synodical reports.

• Care & Hospitality - Support logistics and hospitality needs for church events. Receive and direct pastoral care inquiries/needs, honoring the highly confidential nature of such needs. Provide welcome and hospitality to ministry groups and wedding and funeral families as needed. (may include occasional Saturday or evening hours)

• Facility Management - Coordinate and schedule facility and resource use for church and community activities.

• Technology - Navigate role responsibilities with confident use of relevant computer technologies, including Microsoft Office Suite, Canva, Constant Contact, Zoom, and organizational databases (Grace currently uses Realm as our church database management platform).

Required Qualifications :

• Superior organizational and editing skills and ability to manage multiple projects simultaneously.
• Exceptional skill in office procedures and use of appropriate technologies.
• Excellent communication skills, tact, and empathy.
• Ability to operate with highly confidential information.
• Ability and willingness to uphold the teaching and practices of the Evangelical Lutheran Church in America and a Reconciling in Christ congregation.

If you are a proactive individual with exceptional organizational and leadership skills, we invite you to apply for this rewarding position.

Job Type: Part-time

Pay: From $22.00 per hour

Expected hours: 15 - 20 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Office Administrative: 2 years (Required)

Ability to Commute:

• La Grange, IL 60525 (Required)

Ability to Relocate:

• La Grange, IL 60525: Relocate before starting work (Required)

Work Location: In person