Clinical Research Financial Manager- Full-time

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Research Affairs-ResAdm

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (

Pay Range: $45.59 - $66.16 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:
The Clinical Research Financial Manager is an integral part of the Rush University Sponsored Program Financial Management (SPFM) team in the Sponsor Program Office within the Office of Research Affairs (ORA). The Office of Research Affairs (ORA) serves as the institutional home for research administration and oversight, dedicated to promoting, facilitating, advocating for, and supporting all research activities conducted across Rush. The Clinical Research Financial Manager operates at the intersection of Sponsored Programs Financial Management and Clinical Research Administration. This role collaborates closely with team members across both divisions to ensure effective financial oversight, compliance, and support of clinical research activities. The Clinical Research Financial Manager is responsible for comprehensive financial management of industry funded, earnings-based studies. This includes payment tracking, reconciliation, and expense oversight for human subjects' research protocols. This role serves as the study team’s primary point of contact for clinical research financial management, ensuring timely and accurate financial activity across multiple financial systems. Responsibilities include reconciliation and tracking of human subjects' research revenue and expenses, as well as the preparation and delivery of financial status reports to stakeholders as requested.

Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures

Other information:
Required Job Qualifications:

• Bachelor’s degree
• 2-4 year experience in finance, healthcare, clinical research or a related field
  

Knowledge, Skills, & Ability:

• Ability to handle high volume of work with changing priorities and constant interruptions and establish priorities and deadlines required
• Solution and service oriented with proven record trouble shooting complex and day-to-day challenges
• Demonstrated proficiency with word processing, spreadsheet, and database software (MS Office skills such as Outlook, Wod, Excel, PowerPoint, SharePoint)
• Ability to manage large and complex research portfolios.
• Strong organizational skills and attention to detail
• Strong interpersonal, verbal, and written communication skills are required.
• Exceptional attention to detail and ability to maintain confidential information required
• Ability to work successfully both independently and in team settings
• Excellent time management with ability to prioritize tasks as needed
• Willingness to learn new methodologies, tools and techniques
• Flexible work hours and travel may be required
  

Preferred Job Qualifications:

• Experience involving clinical trials, grant/research administration experience in a hospital, university or other research setting.
• Experience with clinical trial budgets, clinical trial financial management, clinical trial agreements, and/or clinical research regulatory management.
• Experience with OnCore, Epic and Workday.
• Previous experience with coordinating clinical trials.
  

Physical Demands:
Competencies:
Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job It is not to be construed as an exhaustive statement of duties, responsibilities or requirements

Responsibilities:

• Read and interpret clinical trial study documents including protocol, budget, contract, informed consent, and laboratory manual.
• Monitor sponsor, regulatory and institutional compliance with contract terms and institutional policies and procedures.
• Performs financial account reconciliations, statement analysis, and transaction research.
• Supports the timely research account financial review and invoicing to sponsors which match protocol-driven procedures with patient accruals/visits to ensure appropriate invoicing and reimbursement.
• Records invoice entries and develop reports for tracking and auditing.
• Reconcile study payments received against study activities and invoices.
• Ability to collate data from multiple sources.
• Reviews and reconcile actual expenses to budget.
• Compare actual spending to the budget and evaluate variances and trends.
• Responsible for timely reconciliation and close-out of research accounts.
• Conducts activities to ensure that Rush University Systems for Health and the Investigator’s financial accounts are reconciled for all contracted research-related services.
• Provide accurate and timely financial status reports, and create study dashboards for senior leaders, investigators, business managers and business partners, study teams, Principal Investigators, and business managers, if requested.
• Communicate clearly with researchers, administrators, and sponsors to support accurate and timely research financial management.
• Interact and communicate with key stakeholders and various funding agencies.
• Performs other related duties as assigned or requested.
  

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.