Manager Proposal Services

Operations

JR2026-1384

$83,200.00-$137,280.00 Salary

River North, Illinois, United States of America

Full time

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Simpson Querrey Biomedical Research Center

Job Description

General Summary: The Manager Proposal Services is responsible for supporting research activity by providing supervision and training oversight to the RSO Research Grants Specialist team and the institution at-large while providing proposal support as needed. This position supports the Associate Director by disseminating job critical information and resources, developing, and implementing training programs, proposing process improvements to enhance efficiencies, promoting collaboration with cross-functional teams, and facilitating proposal review and submission. Additionally, Manager will be required to maintain a moderate proposal workload for select faculty or divisions.

Essential Job Functions:

• Manages the Proposal Support team including the direct supervision of Senior Sponsored Programs Administrators.

• Identifies continue process improvement initiatives and maintains standard operating procedures for proposal reviews and submissions and related processes.

• Works with the Associate Director to plan the professional development needs for the Proposal Support team. Responsible for onboarding, training and mentoring team members.

• Responsible for actively monitoring proposal deadlines and distributions of workloads for the Proposal Support team, and for ensuring adequate support is in place during high volume proposal submission periods including NIH cycle deadlines.

• May manage a discrete workload of PIs or grants based on complexity and/or staffing needs.

• Responsible for developing onboarding materials and other forms of training documentation as needed to address knowledge gaps and encourage employee growth and development.

• Supports the Director in reviewing the organizational training needs for a variety of constituents (Faculty, Staff, other RA Teams), develops and conducts training as assigned.

• Shares knowledge and expertise on matters pertaining to the interpretation of Federal, State and Institutional policies, procedures and guidelines within OSP and with faculty and divisions.

• Responsible for ensuring final pre-submission compliance checklists and standards for federal and non-federal grant proposals.

• Identifies and promotes ways to streamline efficiencies through grant management tools including the Lurie’s research administration software system and DocuSign.

• Partners with the Manager of Award Support to ensure efficient processes and handoffs exist between both teams and to ensure the faculty and divisions receive consistent support and communications.

• Serve as a liaison with the other research support offices to ensure consistency in interpretation of sponsor guidelines, research compliance and processes.

• Serves as the backup institutional official for proposal and related submissions in the absence of the Associate Director and Director, OSP

• Serves as backup for Senior Sponsored Programs Administrators to submit proposals during absences or heavy volumes

• Responsible for special projects as requested by the Associate Director or Director, OSP.

• Other job functions as assigned

Knowledge, Skills and Abilities:

• A level of knowledge acquired through a bachelor’s degree and 5 years of progressive experience in Research Administration and Sponsored Programs or 9 years relevant experience.

• Extensive knowledge of Uniform Guidance, NIH Grant Policy Statement, and other federal regulations required.

• Supervisory experience is preferred.

• Knowledge of Grants.gov and other federal systems is required.

• CRA, CPRA, or CFRA preferred or expectation is that the incumbent will sit for one of the certification exams.

• Demonstrated mentoring and training skills for various audiences, from faculty to research administrators.

• Interpersonal skills necessary to provide effective leadership for team personnel, to a variety of internal and external contacts and to interact effectively with physicians, PI’s, and other medical center personnel.

• Ability to establish priorities and react to many requests and needs.

• Proficient in Microsoft office and related software tools; prefer experience training and using electronic research administration systems.

Education

Pay Range

$83,200.00-$137,280.00 Salary

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability

• Critical Illness, Accident and Hospital Indemnity coverage

• Tuition assistance

• Student loan servicing and support

• Adoption benefits

• Backup Childcare and Eldercare

• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members

• Discount on services at Lurie Children’s facilities

• Discount purchasing program

There’s a Place for You with Us

At Lurie Children’s, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints — recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: [email protected]