Office Assistant
Job Description
Job Description
We are looking for an organized and proactive Office Assistant to join our team in Chicago, Illinois. This is a long-term contract position that offers the opportunity to contribute to various administrative and operational tasks within a dynamic work environment. The ideal candidate will possess strong attention to detail and excellent interpersonal skills to ensure seamless office operations.
PART TIME: 9:00AM-3:00PM, MONDAY-FRIDAY
Responsibilities:
• Manage daily office operations, including maintenance tasks and the procurement of office supplies and equipment.
• Provide assistance with basic IT troubleshooting to support team members.
• Collaborate closely with the HR team on tasks such as welcoming candidates, planning events, managing social media activities, and offering administrative support.
• Coordinate local shipping and deliveries, ensuring accurate and timely communication with suppliers.
• Perform receptionist duties, including greeting visitors and maintaining a well-organized front desk presence.
• Handle document scanning and organization to maintain accurate records.
• Respond to incoming calls courteously and direct them to the appropriate channels.
• Complete various clerical tasks to support the smooth functioning of the office.
• Proven experience in receptionist duties, including greeting visitors and managing front desk operations.• Proficiency in scanning and organizing documents for record-keeping purposes.
• Strong communication skills for answering inbound calls and providing excellent customer service.
• Familiarity with clerical tasks such as filing and data entry.
• Ability to collaborate effectively with HR teams and contribute to event planning and social media management.
• Basic knowledge of IT troubleshooting to assist with minor technical issues.
• Organizational skills to manage office logistics and supply ordering.
• Previous experience coordinating shipping and deliveries is a plus.
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