39090 | Import Documentation Coordinator (Tariff Refund Project)

Added - 08/17/26

39090 | Import Documentation Coordinator (Tariff Refund Project)

Business Operations

Rolling Meadows, Illinois | Contract

Job Description

Job Title: Documentation Coordinator

Location: Rolling Meadows, IL

Pay Range: $24-25/hour

Contract Length: 4-5 Weeks (Project Based Position)

Role Overview:
Seeking a highly organized and detail-oriented individual to support a tariff refund review by gathering, organizing, and processing import documentation. No prior trade or customs experience is required. This role is well suited for someone with an accounting, bookkeeping, or administrative background who is comfortable working with spreadsheets, reports, and detailed documentation.

The primary focus will be accurately matching purchase orders to the appropriate import documents, organizing and renaming files according to established procedures, and using AI tools to extract the required information from those documents.

Key Responsibilities:

• Review shipment reports to identify purchase orders associated with specific clients
• Locate and gather the corresponding import entry documentation for each purchase order
• Save documents in the appropriate folders and rename files according to established naming conventions
• Verify that each document is matched to the correct purchase order and client
• Upload documentation to AI platform, and ensure correct information is extracted
• Identify missing or unclear documentation and flag issues
• Maintain accurate and organized records throughout the review process

Qualifications:

• Accounting, bookkeeping, administrative, or other detail-oriented office experience preferred
• Basic Excel skills, including sorting and filtering spreadsheets
• Strong attention to detail and ability to accurately match documents to purchase orders
• No prior trade, customs, or import experience required

Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.