Award Setup Analyst II - Basic & Trans. Science Ops - Full-time

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Basic & Trans. Science Ops

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 4:00:00 AM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (

Pay Range: $34.89 - $50.63 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:
The Award Setup & Maintenance Specialist 1 is an integral part of the Rush University Sponsored Program Financial Management (SPFM) team in the Sponsor Program Office within the Office of Research Affairs (ORA). The Office of Research Affairs (ORA) serves as the institutional home for research administration and oversight, dedicated to promoting, facilitating, advocating for, and supporting all research activities conducted across Rush. The Award Setup and Maintenance specialist 1 supports the accurate establishment and maintenance of sponsored research awards in Workday. This entry-level role assist with award data entry, documentation review, and basic award modifications under the guidance of senior staff. This position develops foundational knowledge of sponsor terms, institutional policies, and award lifecycle processes while ensuring data accuracy and compliance.

Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures

Other information:
Required Job Qualifications:

• Bachelor’s degree
• 0-2 years of experience in administration or finance operations

Knowledge, Skills, & Ability:

• Demonstrated proficiency with word processing, spreadsheet, and database software (MS Office skills such as Outlook, Wod, Excel, PowerPoint, Sharepoint)
• Strong organizational skills and attention to detail
• Strong interpersonal, verbal and written communication skills required.
• Exceptional attention to detail and ability to maintain confidential information required
• Ability to work successfully both independently and in team settings
• Excellent time management with ability to prioritize task as needed
• Willingness to learn new methodologies, tools and techniques
• Flexible work hours and travel may be required
  

Preferred Job Qualifications:-

• 1-2 years of experience in sponsored research administration or post-award operations
  

Physical Demands:
Competencies:
Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job It is not to be construed as an exhaustive statement of duties, responsibilities or requirements

Responsibilities:

• Assist with the setup of sponsored awards in Workday based on award documentation and established templates.
• Enter award and project data into Workday following established SOP’s.
• Assist with setup of internal awards and pilot projects.
• Route awards for review and approval following institutional workflows.
• Process routine award modifications for Incremental funding, No-cost extensions (NCE), Budget revisions and/or Administrative changes (PI, department, reporting requirements).
• Maintain accurate award records and documentation.
• Follow established procedures to ensure award data aligns with sponsor and institutional requirements.
• Perform data validation and quality checks prior and correct data inaccuracies in systems as necessary.
• Send standard award expiration notifications to the PI, department administrators, and Institutional Post Award team.
• Respond to routine inquiries from Post Award Administrator.
• Escalate complex sponsor terms or discrepancies to Senor staff.
• Collaborate closely with Sponsored Programs Administration (SPA), Institutional Post Award Administrators, and Research Administration leadership.
• Participate in training and professional development activities.
• Other duties as assigned.
  

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.