Finance Assistant

FINANCE ASSISTANT

Organization: The Immigration Project (TIP)

Job Location: Hybrid or fully remote

Salary: $20 hr - $25/hr depending on experience

Schedule: Full time, 40 hours per week. Exact schedule determined pre-hire. The majority of hours must be worked during business hours 10:00 AM - 6:00 PM Mon-Fri.

Duration: This position is intended to be permanent.

Benefits: Company-paid health insurance, optional dental and vision insurance. Company contributions to retirement after 1 year. Generous paid time off and floating holidays. Semi-flexible scheduling. Travel reimbursement for outside of county travel.

Position Description

Work under the direction of the Finance Director to ensure timely completion of financial tasks. This may include but may not be limited to preparing and submitting monthly, quarterly, and annual financial reports and vouchers for grants, payment of bills, recording expenditures, and conducting payroll.

Duties

• Work in collaboration with the finance team on a variety of tasks in order to assist with smooth and consistent functioning of the finances of the office.
• Prepare checks and electronic payments for vendors, employee reimbursement, and independent contractors
• Prepare and submit payroll
• Prepare and submit operating deposits
• Assist with enforcing financial safety procedures (locked safes, asset inventory) with staff
• Work with the other members of the finance team to ensure that all receipts are properly documented and allocated in QuickBooks
• Ensure federal, state, and local government funding is expended for the stated purposes and in compliance with federal, state, and local laws.
• Prepare financial reports and voucher requests for submission to federal, state, and local government agencies.
• Track grant receivables and follow up with government agencies regarding pending payment requests.
• Maintain all financial procedures per company regulations in order to ensure separation of duties and adequate financial controls.

Position Requirements

• 1-2 years experience strongly preferred
• Math beyond basic computation. Ability to work with Algebra-based Excel formulas.
• Excel, including a basic knowledge of formulas
• Basic knowledge of Quickbooks Online or similar accounting software
• Detail oriented. Ability to check calculations with low incidence of error.
• Organized. Able to keep detailed procedural notes and repeat monthly processes with low supervision.
• Confidential and discreet. Ability to maintain discretion concerning all company and personal financial information encountered
• Must live in Illinois or Wisconsin. Ability to occasionally work from one of the three office locations is preferred – Champaign, Bloomington, or Springfield IL.

How to Apply

Submit a resume to Executive Assistant Sara Buitron Viveros at [email protected]. Please put “Financial Assistant” in the subject line. No phone inquiries please.

Immigration Project’s Mission

Recognizing that access to accurate, complete information regarding immigration law is geographically and economically restricted for underserved immigrant populations in downstate Illinois, the Immigration Project endeavors to provide access to justice for immigrants and their families through immigration-related legal and educational services to immigrants, refugees, their families and others in downstate Illinois, in a manner and context which recognizes the full dignity of each individual.

The Immigration Project is a non-profit, 501(c)(3) organization. Please visit our website at for more information.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Health savings account
• Paid time off

Work Location: Hybrid remote in Springfield, IL 62704