Administrative Specialist I, Sales & Marketing

Salary Range: The salary range for this position is $35,000-$48,000, with an expected starting salary between $36,000-$39,000, based on experience and qualifications.

Eligibility for remote work: This position is required to work onsite at least 3 days per week at Human Kinetics' headquarters in Champaign, IL.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Applicants are not obligated to disclose expunged juvenile records of adjudication, arrest, or conviction as part of the application process.

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Human Kinetics is committed to building a more diverse workforce. We welcome BIPOC candidates and others who identify with underrepresented groups to apply.

Human Kinetics is committed to the full inclusion of all qualified individuals. As part of this commitment, Human Kinetics will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact HR at 217-403-7540.

Human Kinetics Compensation & Benefits Information

Our compensation philosophy is to value the contributions of all HK employees and to reward exceptional performance exceptionally. To do that, we provide a standard increase to all HK staff, and we award merit increases and bonuses to people who make extraordinary contributions to the work we do.

Job Summary:

The Administrative Specialist, sales and marketing, has a wide range of duties that support sales and marketing departments and staff. These include managing Salesforce, pulling mail and e-mail lists, preparing contracts and RFPs, generating reports, distributing information, handling print and electronic correspondence, supporting sales managers and more. The position also helps other administrative specialists as needed.

Essential Functions:

• Help manage and report on data in sales customer data management tool, currently Salesforce.
• Review and advise on Salesforce customer exam copy and review requests. Troubleshoot issues that arise with these requests.
• Process requests for e-mail and mail customer lists from marketing managers.
• Keep the groups' online files, procedure documents, forms, and templates accurate and up to date.
• Run reports from company databases related to product sales performance and distribute information.
• Prepare and submit documents based on terms provided by staff and Sales & Marketing Group Director.
• Provide general administrative support to marketing and sales staff managers.

Secondary Functions:

• Undertake special projects for the Director of Sales and Marketing as needed.
• Schedule staff meetings, reserve meeting rooms, and organize conference or video calls.
• Arrange shipments of marketing materials for authors, press and conference exchanges.
• Maintain and distribute marketing and sales documents.
  

Skills and qualifications:

• High School Diploma or Equivalent
• Experience in administrative or office management, 2+ years of experience preferred
• Proficiency with database and word processing programs, including most components of Microsoft Office
• Experience working with customer database and reporting preferred

Required Competencies:

• Integrity
• Effort
• Resourcefulness
• Respect
• Teamwork
• Stewardship
• Accountability
• Attention to detail
• Customer focus
• Initiative
• Interpersonal awareness
• Organizational awareness
• Planning and organizing
• Quality orientation
• Results orientation
• Sociability and networking
• Technical expertise and usage
• Use of functional expertise
• Written communication
• Self-confidence
• Stress tolerance

Preferred Competencies:

• Adaptability
• Computer literacy
• Continuous learning
• Data gathering and analysis
• Innovation orientation
• Persuasiveness

Job Demands:

• Office Equipment: Frequent phone, computer, mobile device, and copier use.
• Mental Demands: Frequent problem-solving, organization, reading, and writing skill use. Occasional need to make decisions and interpret data.
  
• Working Conditions: Indoor, office environment.
  
• Physical Demands: Frequent sitting and walking.
• Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.