Global Demand Administrative Assistant

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Global Demand Administrative Assistant

Chicago, IL

London, UK

Purpose of Role:

The Global Demand Administrative Assistant will support part of the leadership of the Global Growth Leadership Team.

Principal Accountabilities & Responsibilities

• Supports 3 Global VP's within the global growth leadership team with travel and expense support.
• Supports the global direct reports of the VPs with any complex travel requests, including Visa applications
• Manages purchase orders and goods receipts
• Maintains VPs' calendar and meeting needs.
• Organizes complex meetings which include 5+ people, outside visitors, Leadership Team attendees, complicated technology requirements.
• Organizes meetings with Sr. Executives across the business.

Context and Impact

• Marketing & Insights organization both Global & Local
• Mars, Inc. Marketing/Insights
• Agencies, Digital Technologies & Commercial
• Market & Cross-segment counterparts

What are we looking for?

• College Degree or equivalent experience
• 2-5 years of relevant experience, preferably working with senior leadership teams in Sales and/or Marketing function
• Project Management experience
• Experience working in a global function/organization (working across different time-zones/regions/businesses)
• Strong verbal and written communication skills
• Effective interpersonal skills and strong team player
• Experience and comfort working with Executive suite.
• Attention to detail and strong follow up skills.
• Ability to handle and prioritize multiple projects.
• Ability to anticipate needs and execute proactively.
• Strong conflict management skills and ability to manage competing priorities
• Strong Communication Skills and ability to engage with associates

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

#LI-Hybrid

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.