HVAC Accounts Receivable Specialist

Full-time

Description

This is a full-time, direct placement role at Precision Refrigeration Heating & Air Conditioning Inc.

Job Summary:

We are seeking a detail-oriented and organized Accounts Receivable Specialist to support our financial operations within a fast-paced HVAC company. This role is responsible for reviewing, processing, and tracking customer invoices to ensure accurate billing and timely collection of payments. The ideal candidate will have strong analytical skills, excellent attention to detail, and the ability to communicate effectively with internal teams and customers.

Key Responsibilities:

· Review and verify accuracy of customer invoices prior to billing.

· Enter and maintain invoicing data in the accounting system.

· Track and manage accounts receivable, ensuring timely follow-up on outstanding payments.

· Communicate with customers regarding billing inquiries, discrepancies, or overdue accounts.

· Coordinate with project managers and service technicians to clarify job details or resolve billing issues.

· Assist with month-end closing processes and financial reconciliations related to AR.

· Maintain organized and up-to-date records of all invoicing documentation.

· Support the finance and office team with general administrative tasks as needed.

Requirements

· Previous experience in accounts receivable, billing, or administrative support for HVAC

· Strong understanding of invoicing.

· Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Excel.

· High level of accuracy, organization, and attention to detail.

· Strong communication and interpersonal skills.

· Ability to work independently and collaboratively in a team environment.

Salary Description

$45,000 - $55,000