Procurement Officer - School of Chemical Sciences

Procurement Officer

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

Duties & Responsibilities

Using clearly established guidelines, this position will work independently to review requisitions for purchases and requests for reimbursements (travel and miscellaneous), verifying the information submitted is correct, ensuring appropriate use of university funds, coding and posting transactions using various campus systems including Emburse Enterprise, iBuy, and Banner.

• Prepares all types of vouchers used by the school for review by the Procurement Officer Supervisor.
• Responsible for holding a University PCard and TCard, acting as an agent of the school when placing orders.
• Responsible for problem resolution that is often complex and varied by researching and reconciling documents from outside sources and/or campus units by contacting units to determine causes of discrepancies and taking action to resolve.
• Composes correspondence to employees and non-employees regarding submissions of purchase requests or requests for reimbursement that requires knowledge of campus policies and procedures.
• Assist the Procurement Officer Supervisor with reports and data to help facilitate decision making on efficiencies within the procurement process at the school.
• Follows up with appropriate contacts on behalf of the Procurement Officer Supervisor to research discrepancies and recommends reconciliation options, and ensures corrective actions are carried out.
• Responsible for reviewing requests for payment of services and other transaction documents for completeness, accuracy, appropriateness of transaction, and conformity to policies, procedures, and/or contractual agreements.
• Responsible for resolving routine issues with customers.
• Using clearly established guidelines and procedures, provide guidance to school faculty and staff as well as visitors on procurement, payment, and reimbursement matters.
• Answers phones, directs calls and messages and offers assistance when applicable.
• Relays factual information for travel regulations, banner account coding, and all other University policies and procedures for processing purchasing items and reimbursements (both employee and non-employee).
• Facilitates communication with other departments (campus purchasing and payables) to determine the proper approach for handling issues. Other duties as assigned, to further the mission of the department.

Required Qualifications

1. Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months must be actual work experience:

A. Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.

AND/OR

B. College credit for course work in any field

• 30 semester hours equals six (6) months
• 60 semester hours or associate’s degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a bachelor’s degree equals three (3) years (36 months) master's degree or higher equals four (4) years (48 months)

Successful Candidates will Have :

• Ability to communicate effectively with others.
• Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents.
• Awareness of, and sensitivity to, cultural and linguistic differences.
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
• Ability to effectively multi-task and stay organized.
• Effective time management skills.
• Ability to maintain confidentiality in all business matters.
• Working knowledge of grammar, spelling, and punctuation.
• Ability to obtain working knowledge of university forms and systems.
• Ability to acquire knowledge of activities and programs carried out in the School of Chemical Sciences.
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations.
• Working knowledge of clerical procedures and office routines.
• Working knowledge of spreadsheet and word processing software such as Microsoft Excel and Microsoft Word.
• Working knowledge of e-mail software.
• Commitment to creating an inclusive environment

Appointment Information

This is a 100% full-time Civil Service 0308 - Procurement Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $45,000 to $55,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week). Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 13, 2025 . Apply for this position, please create a candidate profile at use the Apply Now button on the posting, and upload your cover letter, resume (months and years of employment must be included), official transcripts for all degrees obtained, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .

For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week):

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Requisition ID : 1031772
Job Category : Professional and Administrative
Apply at:

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