Facilities Coordinator

Job Title: Facilities Coordinator (100% On-Site)

Location: Chicago, IL

Industry: Architecture / Design / Professional Services

Compensation: $23.00 – $24.00 / per hour, with potential to convert to a permanent role at approximately $62,000–$65,000 annually

Work Schedule: Monday–Friday, 8:30 a.m.–5:30 p.m. (100% on-site)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a highly creative, design-driven professional services firm with a collaborative, energetic office environment. The team works on a variety of projects in a fast-paced, client-focused setting and is seeking a Facilities Coordinator to help keep the office running smoothly and efficiently.

Job Description:

The Facilities Coordinator will support the day-to-day operation of a busy corporate office, working closely with the Facilities/Office Manager. This role is responsible for maintaining a clean, safe, and welcoming workspace, serving as a first point of contact for staff and visitors, and assisting with reception, meeting support, office services, and general facilities tasks.

Key Responsibilities:

Reception & Front Desk Support:

• Greet and check in visitors in a professional, friendly manner
• Answer and route incoming calls and messages
• Assist with managing shared equipment and general office resources
• Coordinate incoming and outgoing mail, packages, shipping labels, and courier pickups

Meeting & Conference Room Support:

• Make sure conference and meeting rooms are set up, tidy, and stocked with basic supplies and equipment
• Arrange catering for internal meetings and special events as needed
• Perform basic checks on meeting room equipment (tables/chairs, screens, lighting, temperature) and report issues
• Monitor room usage and communicate with employees about meeting needs, changes, and special requests

Facilities & Office Operations:

• Conduct regular walkthroughs of the office to identify maintenance, repair, or housekeeping needs
• Report facilities issues (lighting, furniture, basic equipment, etc.) to the Facilities/Office Manager or through internal ticketing channels
• Help coordinate workstation moves, seating changes, and minor space adjustments
• Support general office organization, storage coordination, and ensuring common areas remain clean and presentable
• Respond to facilities-related emails and internal requests in a timely, service-oriented manner

Qualifications:

• Previous office experience required; prior facilities or office services experience strongly preferred
• Experience setting up conference rooms or meeting spaces is a plus
• Comfortable working in a fast-paced, corporate environment; experience in professional services, architecture, design, engineering, or real estate–related industries is a bonus
• Prior background in administrative, receptionist, or customer service roles is helpful
• Ability to stand and walk for extended periods during the day
• Ability to lift up to 50 lbs., and occasionally more with assistance
• Strong attention to detail with the ability to juggle multiple tasks and deadlines
• Proactive, “get-it-done” mindset with a willingness to learn and step in where needed
• Clear, professional verbal and written communication skills
• General understanding or interest in facilities/office management is preferred

Additional Details:

• 100% on-site role in a central, downtown Chicago office
• Casual, creative office environment with a modern, open workspace
• Reports to the Facilities/Office Manager and works closely with internal teams across the office
• Target start date is early December (flexible for the right candidate)
• Contract position with potential for permanent hire based on performance and business needs

Perks:

• Work in a visually interesting, design-focused office space
• Join a collaborative, creative team culture
• Great opportunity to learn the fundamentals of facilities and office management in a large, professional firm
• Exposure to a variety of events, meetings, and projects across the organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.