Administrative Assistant

Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide crucial support to the manager in day-to-day tasks. This role involves heavy administrative and data entry work, with a focus on handling files, reports, and coordinating with the print team.

Responsibilities

• Provide administrative support to the manager on day-to-day tasks.
• Print W0-2/ACA documents and sleeve jobs with live file listings.
• Pickup, process, and drop off print jackets to production.
• Review and process statements.
• Perform extensive data entry tasks.
• Gather and ship items to clients daily using shipping reports provided by the CE team.
• Enter tracking numbers and shipping costs into the system daily.
• Assist in balancing postage in print stream for invoices.
• File, fax, and scan necessary documents promptly to the correct managers.
• Handle additional administrative tasks as needed.
• Act as a liaison between procurement, customer service, and print center teams.
• Research client requests, identify errors, make corrections, and find resolutions for customers.

Essential Skills

• 2+ years of experience in administrative support.
• 2+ years of experience in data entry.
• Proficiency in Excel and Outlook.
• Strong data entry skills.
• Experience in tracking and reporting.

Additional Skills & Qualifications

• 2-7 years of relevant experience.
• Bachelor's degree preferred but not required.
• Experience in manufacturing is preferred.

Work Environment

This is an onsite position requiring attendance five days a week from 8 am to 5 pm. The dress code is business casual. While rare, there may be occasions when extra hours or a few hours on a Saturday are needed if the workload increases. The work culture embraces a small company feel with the support of a larger company, and colleagues are known for their warm and welcoming attitude.

This is a Contract position based out of Carol Stream, IL.

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Carol Stream,IL.

This position is anticipated to close on Jan 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.