Payroll Specialist

Keeper is hiring a detail-oriented and motivated Payroll Specialist to support our global payroll operations. This is a 100% remote position from select locations with an opportunity to work a hybrid schedule for candidates based in the Chicago, IL metro area. 

Keeper’s cybersecurity software is trusted by millions of people and thousands of organizations globally. Keeper is published in 21 languages and is sold in over 120 countries. Join one of the fastest-growing cybersecurity companies and be responsible for end-to-end payroll processing across multiple U.S. states and international jurisdictions.

About Keeper

Keeper Security is transforming cybersecurity for people and organizations globally. Keeper’s intuitive solutions are built with end-to-end encryption to protect every user, on every device, in every location. Our zero-trust privileged access management platform deploys in minutes and seamlessly integrates with any tech stack to prevent breaches, reduce help desk costs and ensure compliance. Trusted by millions of individuals and thousands of organizations, Keeper is the leader for password, passkey and secrets management, privileged access, secure remote access and encrypted messaging. Learn how our zero-trust and zero-knowledge solutions defend against cyber threats at KeeperSecurity.com .

About the Role

As our Payroll Specialist, you will assist with payroll processing, reporting, and compliance tasks using ADP and other internal systems. This role will ensure timely, accurate payroll execution, maintain compliance with international, federal, state, and local regulations, and optimize our systems and processes as we continue to grow. You’ll be the go-to expert on payroll and a key partner to HR, Finance, and Legal.

Responsibilities

• Process bi-weekly and monthly payrolls for U.S. and international employees (Ireland and Japan)
• Ensure compliance with multi-state and multi-country tax laws and labor regulations
• Administer off-cycle payrolls, bonuses, commissions, and equity-related transactions
• Stay current on global and U.S. state-specific payroll regulations, tax laws, and reporting requirements
• Collaborate with internal and external auditors for payroll-related audits
• Ensure accurate filings of payroll taxes and year-end documents (e.g., W-2s, 1099s, T4s, etc.)
• Manage and optimize ADP payroll platform, working closely with HR and Finance to ensure accurate data
• Identify and implement process improvements and automation opportunities
• Partner with People Operations, Finance, and Legal on payroll policy, benefits, and employee mobility
• Support international hiring and expansion from a payroll perspective
• Serve as a trusted advisor to employees on payroll-related inquiries

• Candidates should have 2–4 years of relevant experience in payroll, accounting, finance operations, or data analytics, along with experience processing multi-state and/or international payrolls
• Advanced proficiency in Microsoft Excel and strong data analysis capabilities
• Familiarity with payroll systems such as ADP, Gusto, Rippling, Deel, or Papaya Global is expected, and prior experience working within an HRIS platform is strongly preferred
• ADP Workforce Now experience preferred
• Payroll experience in a SaaS, tech, or high-growth environment is a plus
• Knowledge of payroll tax compliance is a significant advantage, though not required, and a general understanding of U.S. employment laws as they relate to payroll is preferred
• Candidates must demonstrate the ability to manage sensitive or confidential information with discretion, communicate effectively in both written and verbal form, and maintain a high degree of accuracy and attention to detail under pressure
• Strong computer skills are required, with Google Workspace proficiency preferred
• The ability to work independently while also collaborating effectively across teams is essential
• Bachelor’s degree in Business, Accounting, Human Resources, or a related field—or equivalent practical experience—is required
• CPP (Certified Payroll Professional) certification or willingness to pursue it is a plus
• Familiarity with international payroll operations in countries such as Ireland, the UK, or Japan is also a plus

• Medical, Dental & Vision (Inclusive of domestic partnerships)
• Employer Paid Life Insurance & Employee/Spouse/Child Supplemental life
• Voluntary Short/Long Term Disability Insurance
• 401k (Roth/Traditional)
• A generous PTO plan that celebrates your commitment and seniority (including paid Bereavement/Jury Duty, etc)
• Above market annual bonuses

Keeper Security, Inc. is an equal opportunity employer and participant in the U.S. Federal 

E-Verify program. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Classification: Exempt