Campus Operations Manager

Job Title: Campus Operations Manager
Location: CICS Bucktown- 2235 N Hamilton Ave, Chicago, IL 60647
Reports To: Principal
Salary: Starting at $70K based on experience and other credentials
Employee Type: Regular Full Time

Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders.

A Distinctive Schools Campus Operations Manager will work closely with the School Principal to ensure all financial and operational compliance for the school to ensure the leadership team is able to focus on academic excellence.

Fiscal Management

• Conduct annual audits
• Responsible for overseeing monthly expense reports
• Support all purchasing processes with School Principal approval
• Process, verify, and deposit all monies received and submitted
• Process & verify payroll for salary & hourly employees at the respective campus
• Work with the School Principal and Distinctive Schools to manage the school’s budget, finances, reports and relationships with outside vendors throughout the school year

Staff Management

• Supervise and Evaluate following positions
  • Administrative office personnel
  • Before and After School Coordinators and staff in close partnership with Community School Coordinator
  • Cafeteria and food service partners
  • Maintenance, Custodians, Engineers and Security personnel
  • School Monitors
• Responsible for employee on-boarding and off-boarding, including: asset collection, maintenance, and reassignment
• Manage Time and Attendance for respective personnel
• Oversee After-Care payments and Before-Care stipends
• Manage payroll for campus staff
• Manage Paid Time Off (PTO) for campus staff

Facilities Management

• Support the facilities team through ordering and management of facilities budget
• Complete school walkthroughs twice per day
• Ensure instructional materials, furniture, and equipment are properly stored and accessible
• Manage facility contractors and works with CICS Facilities Manager on building projects
• Work with appropriate staff to ensure hallway and general facility decor are updated and maintained

Technology

• Serve as school point person for all instructional technology and student information systems
• Work closely with Distinctive Schools’ Technology Team to troubleshoot and solve day-to-day technology issues

Student Information, Enrollment, Registration, Attendance

• Administer student registration & student enrollment process
• Direct the full process of student and school information systems
• Oversee the creation and distribution of progress reports and report cards
• Ensure smooth management of student and family orientations, parent/teacher conferences, receipt of student/ family deliverables and organization of new and returning family orientation

Regulation and Reporting Requirements

• Ensure school-wide compliance with health and safety laws
• Work with the School Principal to prepare for charter school site and renewal visits, Distinctive Schools accountability site visits, and audits
• Oversee testing coordination and work with the special projects coordinator to ensure standardized tests (including NWEA and PARCC) are properly administered, stored, and returned

Scheduling

• Ensure appropriate personnel are aware of student and staff schedules
• Oversee coverage schedules and ensure all posts are covered, including: before school, lunch, and after school
• Assist in scheduling family-teacher conferences, interviews for staff, family events, standardized testing, use of AV equipment, and the computer/ laptop cart

Partnerships with DS Teams and Campus Community

• Support Community Schools Coordinator in managing relationships with all outside organizations (in conjunction with Distinctive Schools as appropriate)
• Collaborate on school’s efforts to partner with community leaders, organizations, state and local charter school events/meetings
• Work closely with the Parent Teacher Organization (PTO)
• Assist technology team to troubleshoot and solve day-to-day technology issues
• In partnership with Campus Technology Coordinator and IT manager, serve as additional technical resource for instructional technology and student information systems

Logistics (Management and Facilitation)
Field Trips

• Book field trips (including facilitation and logistics to and from event), planning meals, and processing payments
• Oversee Office Manager to manage student participation including distribution of permission slips

Tours & Visits

• Provide materials to visiting to guests
• Be available to lead some tour groups

Education

Bachelors’ Degree

Qualifications:

• At least 3 years of operations experience
• Previous experience managing multiple staff members
• Technology demands:
• Proficient in cloud based software Solutions (Google Suite)
• Ability to learn digital tools and programs as needed for the position

Physical demands

Occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 30% sitting, 50% walking, and 20% standing.

Benefits

• 25+ Paid holidays & 15 days PTO annually
• 12 weeks family paid leave
• Comprehensive Healthcare (Medical, Dental, Vision)
• 403b match
• Fully match up to 3%
• 50% match up to 5%
• Professional development including tuition reimbursement
• Gym and wellness discounts
• And more

Description Disclaimer: Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

EEO: Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.

Distinctive Schools is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Distinctive Schools will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact [email protected] or call 773.828.4191