Administrative Assistant/Bookkeeper

Job Overview
We are seeking a detail-oriented and organized Administrative Assistant/Bookkeeper to join our team. This role is essential for maintaining accurate financial records, supporting accounting functions, and ensuring smooth administrative operations. The ideal candidate will have a strong background in accounting principles, proficiency with various accounting software and Microsoft software such as Excel and Word, and excellent organizational skills. This position offers an opportunity to work in a dynamic environment where attention to detail and integrity are highly valued.

To Apply: Send your cover letter and resume to [email protected] with Administrative Assistant in subject line. Application Deadline: February 26, 2026

Responsibilities

• Serve as the first point of contact for the Road District in answering phones, emails, and with vendors and residents.
• Assist and support Highway Commissioner in all aspects of his job.
• Maintain organized documentation of all financial transactions and administrative records.
• Manage day-to-day bookkeeping tasks including accounts payable and receivable, bank reconciliations, and journal entries.
• Maintain and update financial records using QuickBooks accounting software
• Perform general ledger accounting and balance sheet reconciliation to ensure accuracy and compliance with governmental standards.
• Prepare financial and board reports.
• Prepare payroll and employee tax-related documents.
• Conduct account analysis and account reconciliation to ensure data integrity across all financial systems.
• Ensure compliance with governmental accounting standards and regulations for governmental entity as applicable.
• Collaborate with external auditors during audits and provide necessary documentation.

Skills

• Strong attention to detail and accuracy in data entry (including 10 key typing).
• Strong people serving skills as the first point of contact for the Road District exhibiting precision and integrity while working with peers, board members, and our electors.
• Proficiency in accounting QuickBooks software.
• Strong understanding of accounting principles, double entry bookkeeping, debits & credits, journal entries, and general ledger accounting.
• Experience with bank reconciliation, account reconciliation, accounts payable/receivable, and payroll processing.
• Knowledge of governmental accounting standards.
• Ability to perform balance sheet reconciliation and general ledger reconciliation accurately.
• Familiarity with financial concepts such as levies, budgeting, and financial reports.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Flexibility and ability to multitask.

Pay: $18.00 - $22.00 per hour

Expected hours: 35.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• QuickBooks: 1 year (Required)
• Administrative Assistant: 1 year (Preferred)

Work Location: In person