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Administrative Assistant to the Dean of Students

Loyola Academy
Wilmette, IL
Administrative Assistant to the Dean of Students Location Wilmette, IL : JobID: 827 Position Type: Dean`s Office/Administrative Assistant Date Posted: 7/1/2024 Location: Loyola Academy The Administrative Assistant to the Dean of Students serves as the primary point of contact for internal and external constituencies on matters pertaining to the Dean's office. This position reports to the Dean of Students. The position's primary role is to work in an administrative support role to the Dean of Students and Assistant Deans of Students. In addition, this position provides Dean's office support including, but not limited to answering phones, taking messages, directing calls, assisting attendance officers, coordinating general school office operations, greeting and attending to school office visitors, school staff and student requests. This is a 10 month staff position. The Administrative Assistant for the Dean's Office needs to be a person who models cura personalis with the entire community at Loyola Academy - students, parents, faculty and staff members. The following experience, credentials and skill-sets are required:
  • Requires a Bachelor degree
  • Minimum of 3-5 years experience in an administrative assistant/secretarial role, experience working in a high school setting is preferred.
  • Superior time management and organizational skills. Organization and high attention to detail and calendaring is essential.
  • Ability to handle a number of tasks of a diverse nature simultaneously with frequent interruptions.
  • Ability to deal effectively and tactfully with faculty, staff, students, and parents.
  • Ability to anticipate the needs of the administrative team and work independently towards objectives with a sense of urgency, adapting to priorities accordingly.
  • Outstanding written and verbal communication skills. Ability to draft memos and letters is essential.
  • Expertise and skill using Google Suites, Microsoft Word, Microsoft Excel, Adobe, Power Point, and various aspects other computer software and technological products.
  • Ability to learn database management systems.
  • Sensitivity to confidential matters is required.
Administrative Assistant Responsibilities
  • Responsible for Dean of Students' calendar management.
  • Schedules and coordinates dean's appointments and coordinates and oversees daily/weekly office activities.
  • Reviews Dean of Students' schedule daily to identify items to be prepared in preparation for meetings.
  • Assists with reserving meeting spaces within and outside of the Loyola Campus, ordering catering, etc.
  • Demonstrates proficiency in identifying critical action items for the Deans.
  • Prepares various correspondence, reports, files, forms, etc. for the Principal's Office.
  • Promptness related to answering email and telephone calls and attending to all business related needs of the Deans in a highly effective and efficient manner.
  • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
  • Manages and coordinates activities (e.g. meetings, school events, disciplinary meetings, etc.).
  • Maintains a warm, welcoming and friendly office environment.
  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the Dean's office.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Providing database support to the Dean's office, including the recording of student disciplinary issues (detentions, suspensions, truancies, incidence reports, etc.)
  • Oversee administrative responsibilities regarding parking, parking permits, parking budget, etc. within the Loyola Academy Campus.
Loyola Academy offers its student body of 2000 a rigorous and relevant college preparatory curriculum, a highly developed visual arts and music program, a diversity of athletic and extracurricular activities, and a strong retreat and service learning program. As a Jesuit school, Loyola Academy strives to form young women and men for meaningful lives of leadership and service in imitation of Jesus Christ. It is presumed that all candidates for this position possess a strong desire to actively contribute to the furthering of Loyola Academy's mission. Interested applicants should apply online at . Compensation and benefits are competitive and commensurate with qualifications and experience. More information about the school is available at . JobID: 827 Position Type: Dean`s Office/Administrative Assistant Date Posted: 7/1/2024 Location: Loyola Academy The Administrative Assistant to the Dean of Students serves as the primary point of contact for internal and external constituencies on matters pertaining to the Dean's office. This position reports to the Dean of Students. The position's primary role is to work in an administrative support role to the Dean of Students and Assistant Deans of Students. In addition, this position provides Dean's office support including, but not limited to answering phones, taking messages, directing calls, assisting attendance officers, coordinating general school office operations, greeting and attending to school office visitors, school staff and student requests. This is a 10 month staff position. The Administrative Assistant for the Dean's Office needs to be a person who models cura personalis with the entire community at Loyola Academy - students, parents, faculty and staff members. The following experience, credentials and skill-sets are required:
  • Requires a Bachelor degree
  • Minimum of 3-5 years experience in an administrative assistant/secretarial role, experience working in a high school setting is preferred.
  • Superior time management and organizational skills. Organization and high attention to detail and calendaring is essential.
  • Ability to handle a number of tasks of a diverse nature simultaneously with frequent interruptions.
  • Ability to deal effectively and tactfully with faculty, staff, students, and parents.
  • Ability to anticipate the needs of the administrative team and work independently towards objectives with a sense of urgency, adapting to priorities accordingly.
  • Outstanding written and verbal communication skills. Ability to draft memos and letters is essential.
  • Expertise and skill using Google Suites, Microsoft Word, Microsoft Excel, Adobe, Power Point, and various aspects other computer software and technological products.
  • Ability to learn database management systems.
  • Sensitivity to confidential matters is required.
Administrative Assistant Responsibilities
  • Responsible for Dean of Students' calendar management.
  • Schedules and coordinates dean's appointments and coordinates and oversees daily/weekly office activities.
  • Reviews Dean of Students' schedule daily to identify items to be prepared in preparation for meetings.
  • Assists with reserving meeting spaces within and outside of the Loyola Campus, ordering catering, etc.
  • Demonstrates proficiency in identifying critical action items for the Deans.
  • Prepares various correspondence, reports, files, forms, etc. for the Principal's Office.
  • Promptness related to answering email and telephone calls and attending to all business related needs of the Deans in a highly effective and efficient manner.
  • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
  • Manages and coordinates activities (e.g. meetings, school events, disciplinary meetings, etc.).
  • Maintains a warm, welcoming and friendly office environment.
  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the Dean's office.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Providing database support to the Dean's office, including the recording of student disciplinary issues (detentions, suspensions, truancies, incidence reports, etc.)
  • Oversee administrative responsibilities regarding parking, parking permits, parking budget, etc. within the Loyola Academy Campus.
Loyola Academy offers its student body of 2000 a rigorous and relevant college preparatory curriculum, a highly developed visual arts and music program, a diversity of athletic and extracurricular activities, and a strong retreat and service learning program. As a Jesuit school, Loyola Academy strives to form young women and men for meaningful lives of leadership and service in imitation of Jesus Christ. It is presumed that all candidates for this position possess a strong desire to actively contribute to the furthering of Loyola Academy's mission. Interested applicants should apply online at . Compensation and benefits are competitive and commensurate with qualifications and experience. More information about the school is available at . JobID: 827 Position Type: Dean`s Office/Administrative Assistant Date Posted: 7/1/2024 Location: Loyola Academy The Administrative Assistant to the Dean of Students serves as the primary point of contact for internal and external constituencies on matters pertaining to the Dean's office. This position reports to the Dean of Students. The position's primary role is to work in an administrative support role to the Dean of Students and Assistant Deans of Students. In addition, this position provides Dean's office support including, but not limited to answering phones, taking messages, directing calls, assisting attendance officers, coordinating general school office operations, greeting and attending to school office visitors, school staff and student requests. This is a 10 month staff position. The Administrative Assistant for the Dean's Office needs to be a person who models cura personalis with the entire community at Loyola Academy - students, parents, faculty and staff members. The following experience, credentials and skill-sets are required:
  • Requires a Bachelor degree
  • Minimum of 3-5 years experience in an administrative assistant/secretarial role, experience working in a high school setting is preferred.
  • Superior time management and organizational skills. Organization and high attention to detail and calendaring is essential.
  • Ability to handle a number of tasks of a diverse nature simultaneously with frequent interruptions.
  • Ability to deal effectively and tactfully with faculty, staff, students, and parents.
  • Ability to anticipate the needs of the administrative team and work independently towards objectives with a sense of urgency, adapting to priorities accordingly.
  • Outstanding written and verbal communication skills. Ability to draft memos and letters is essential.
  • Expertise and skill using Google Suites, Microsoft Word, Microsoft Excel, Adobe, Power Point, and various aspects other computer software and technological products.
  • Ability to learn database management systems.
  • Sensitivity to confidential matters is required.
Administrative Assistant Responsibilities
  • Responsible for Dean of Students' calendar management.
  • Schedules and coordinates dean's appointments and coordinates and oversees daily/weekly office activities.
  • Reviews Dean of Students' schedule daily to identify items to be prepared in preparation for meetings.
  • Assists with reserving meeting spaces within and outside of the Loyola Campus, ordering catering, etc.
  • Demonstrates proficiency in identifying critical action items for the Deans.
  • Prepares various correspondence, reports, files, forms, etc. for the Principal's Office.
  • Promptness related to answering email and telephone calls and attending to all business related needs of the Deans in a highly effective and efficient manner.
  • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
  • Manages and coordinates activities (e.g. meetings, school events, disciplinary meetings, etc.).
  • Maintains a warm, welcoming and friendly office environment.
  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the Dean's office.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Providing database support to the Dean's office, including the recording of student disciplinary issues (detentions, suspensions, truancies, incidence reports, etc.)
  • Oversee administrative responsibilities regarding parking, parking permits, parking budget, etc. within the Loyola Academy Campus.
Loyola Academy offers its student body of 2000 a rigorous and relevant college preparatory curriculum, a highly developed visual arts and music program, a diversity of athletic and extracurricular activities, and a strong retreat and service learning program. As a Jesuit school, Loyola Academy strives to form young women and men for meaningful lives of leadership and service in imitation of Jesus Christ. It is presumed that all candidates for this position possess a strong desire to actively contribute to the furthering of Loyola Academy's mission. Interested applicants should apply online at . Compensation and benefits are competitive and commensurate with qualifications and experience. More information about the school is available at .
Posted 2025-09-25

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